Page 8 - JULY PROOF

Markyourcalendars:SHABoardMeeting|July11th|7:00pm |DigitalConferenceMeeting
SHA MEETING MINUTES May 12, 2020 Virtual Meeting via Zoom
Present: Henry Grace, President; Eileen Stradley, Secretary; Mike Giroir, Treasurer; Tom Hirschey, Security; Darryl Tate, Board Member; J C Collins, Board Member; Carrie Driver, Board Member; Ken Buturla, Board Member; and Sandy Smith, Board Member.
Absent: Kevin McNicoll, Don Regner. Quorum present.
President - Meeting called to order at 7:00 p.m. by Henry Grace.
Secretary’s Report –Motion passed unanimously to accept the minutes of the last monthly business meeting as published on the website.
Treasurer’s Report – Mike reported that receipts in April were $1,198.28, and the only expense in April was $575.00 for Lawn Care.
Membership Report –Mike reported that 33 residents paid their dues in April for a total of 580 members as of month-end. He noted that 11 additional residents paid their dues as of the date of this meeting for a total YTD membership total of 591. In contrast, we had a total of 804 paid members at this time last year. Mike noted that he expected more people to have paid since the quarantine since people have had more free time during the shutdown. He also noted that Paypal has not been used very much either. Henry will send a reminder letter before June 1. The Shenandoah Homeowners Association dues remain at $30 per year. Please send in your dues, or you can pay them via PayPal on the website. (shawebwatch.com).
Security Report – Tom reported that we had a total of 42 shifts with a total of 182 patrol hours in April. The stats will be published in the Newswatch. The citation counts were very low because there was so little traffic in April. Tom noted that we are still working to get cameras on Shenandoah at Vicksburg and at Vicksburg at the end of the white picket fence. We are waiting for Entergy to mark the lines so we can get started. He also stated that N. Ft. Clarke is the next site we’re looking at. Henry mentioned that a car was parked on the grass in front of the camera on Malvern Hill and may be blocking the camera. Tom will check on it. The next SECPID meeting will be held on May 19, 2020 at 6:30 p.m. This will be a virtual meeting via Zoom. Ed will send a meeting invite to all SECPID and SHA members.
to the website recently. He will put a nice presentation on the website to publicize the upcoming Christmas decoration contest. He will send email blasts, as well. The deadline for articles for the December Newswatch will be November 16.
Entrance Sign Committee Report –Sandy and Don reported that the City Parish has approved our permit for the sign with the variance requested of 20 feet back from the property line. However, because the sign is designed to be 30 feet long, it will encroach on the existing AT&T servitude by 18 inches. AT&T will allow us to build on it, but wants us to sign a Hold Harmless clause. Don had the Hold Harmless reviewed and revised by our attorney. He will present it to AT&T to see if they will accept it. He will also check to see if our liability insurance coverage would be affected by the clause.
New Business
2020 Membership Program –Mike proposed some ideas to increase membership again in 2020. He suggested that we ensure that real estate agents in our area have our brochure to give to people who are looking at homes in the subdivision, and also to leave them with closing attorney firms in our area to give to people who buy homes in the subdivision. He also suggested we create a welcome packet for new residents. The idea to create a welcome committee was also discussed. Mike proposed that we do the same membership mailout that we did last year, including the drawings for prizes. Eileen made a motion, and Tom seconded, that we approve the membership letter and have Mike send it out before December 1. Motion unanimously approved. Ed will put a notice in the December issue of the Newswatch.
Christmas Decoration Contest – We will have the annual Christmas
Pledged allegiance to the Flag.
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