Page 18 - NAS Rules 2016

12. MEETINGS
12.1
General Meetings:
12.1.1 The Society shall in each year hold an annual general meeting, speci ed as such in the notice calling the meeting, to conduct the business as set out in Section D of the Standards and Procedures at such time and place, as the Management Committee shall determine.
12.1.2 Not more than 15 months shall elapse between the date of one annual general meeting and that of the next.
12.1.3 At least 28 Clear Days’ notice of each annual general meeting and 28 Clear Days’ notice of any other general meeting shall be given in writing to each Member together with details of the business to be discussed.
12.1.4 The Management Committee may also convene further general meetings as deemed necessary
12.1.5 The timetable for holding the annual general meeting and other general meetings as set out in Section D of the Standards and Procedures shall be followed.
Extraordinary General Meetings
12.2.1 At the request of the Management Committee, the Society Secretary shall, after receiving and accepting a bona de request in Writing made by 100 or more Members and taking professional advice, call an extraordinary general meeting.
12.2.2 The request may comprise of a number of separate documents but the name and membership number of each signatory must be shown against each signature and state the purpose of the request.
12.2.3 Such documents shall be sent directly to the Society Secretary at the registered of ce.
12.2.4 Only original documents are valid; no copies of documents or electronic communication of documents are permitted.
12.2.5 The business for the extraordinary general meetings will be restricted to items on the original request, of which notice has been given. No amendments will be accepted.
Motions or amendments for the agenda of the annual general meeting may be submitted by any Member of the Society and the Management Committee in accordance with Section D of the Standards and Procedures.
The quorum at any general meeting shall be 50 Members present. No business shall be transacted at any general meeting unless a quorum is present.
If within one hour from the time appointed for a general meeting to commence a quorum is not present, or if during a general meeting a quorum ceases to be present, the meeting shall stand adjourned 30 days to such time and place as the Management Committee determine.
12.2
12.3
12.4 12.5
16
RULES 2016