Page 132 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

5.
SPECIFIC PROCEDURE
6.
STANDARD OPERATING PROCEDURE Research Administration SOP No: A014
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At the end of each month, the relevant research support staff will complete the EJA and obtain the required PI signature.
By the 1st business day of the month, the Team Lead will verify the entries, affix their signature, and email the completed EJA to the Research Finance mailbox and
cc: Research Director. The EJA can be sent with or without the required PI signature.
If the PI signature has not been obtained, the Coordinator/Associate will be responsible to obtain the PI signature. The PI can provide a wet signature or an electronic signature. The completed EJA with the PI signature is due by the 5th business day of the month. See exception above. The Team Lead will email the final EJA to the Research Finance mailbox and cc: Research Director.
The original signed EJA will be e-filed by the Team Lead at: Share: Clinical Research: Research Administration Coordinator: CCRT: Team Leads: Work Attestations
EJA will be efiled in the Work Attestations folder according to Last Name CRC/A, First name CRC/A_Year, Month at: N:\Team Leads\6_Work Attestations\2022
NOTE: The PI’s name(s) will match the name(s) on the Labor SOA/SOW. If multiple PIs are named with different funding mechanisms, only one EJA will be emailed; however, the EJA will be saved on the share drive under each PI’s name.
To document receipt of the PI signed EJA document, the TL will notate the date the PI returned the signed document to the Coordinator/Associate. The notation will be made on each TL’s EJA Tracking Log saved in the shared Work Attestations folder.
TL will track time dedicated and report significant overage or underwork. If a trend begins to emerge for 2 or more consecutive months, the TL will discuss with the PI and team members to recalibrate on the portfolio or study goals and priorities, and possibly the dedication amounts.
CHANGE HISTORY
SOP Title: Effort Justification and Attestation
SOP no.
Effective Date
Significant Changes
Previous SOP no.
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