Page 165 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: Q001
SOP Title: Research Department Mailbox Process
1. PURPOSE
The purpose of this Standard Operating Procedure (SOP) is to describe the process for managing IRB email notifications from UTSW.
2. INTRODUCTION
Children’s Research Administration receives research-related email notifications from UTSW IRB in the Research Department mailbox titled ‘Research_Department Inbox’. The Quality Specialists team owns the management of the mailbox. The other owners of these emails are noted below.
3. RESPONSIBILITIES
Quality Specialists along with designees are tasked to move email types into assigned subfolders. Each owner below will be responsible for managing their assigned subfolder. Emails will be identified based on the assigned Quality Specialist tasked to manage that particular correspondence. Emails will be categorized based on the following color code for each Quality Specialist.
Owners: Quality Specialists
• Service Package Requests (SPG) – File all communication related to SPG requests in the subfolder “Service Package Grants.”
• CMC – Mod Approved (Refer to SOP No: 6 UTSW Institutional Review Board Modification Approval Notification SOP for more details) - At the end of each
SOP No. 5, Date: 4/13/16; 10/13/16; 03/19/2019; 02/20/2020; 8/26/2021, 05/31/22