Page 466 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: F007
1.
2.
3.
PURPOSE & INTRODUCTION
SOP Title: Financial Reporting to Capture & Subsidize Pharmacy Charges
The purpose of this standard operating procedure (SOP) is to outline the process to account for subsidized pharmacy charges and billable charges in the Vestigo (Pharmacy) report.
SCOPE
Research Finance will reconcile and account for any pharmacy charges that are being subsidized as well as invoiced for pharmacy charges.
RESPONSIBILITIES & SPECIFIC PROCEDURE
This SOP applies to Children’s Health Finance group in Research Administration.
3.1. The Financial Analyst will send an email to IDSRx@childrens.com at the beginning of each month to request the Vestigo report.
3.2. The Vestigo report is saved in the Research finance share drive. The pathway is:
• Go to Start then computer
• Select Research Finance Folder
• Select Research Finance Team
• Select Finance Logs
• Select Pharmacy
• Select Vestigo Report
• Choose the year
• Select month
3.3. To prepare the report:
• The Financial Analyst will add a note in the “No Bill Reason” column
• Highlight the accounts that do not have to be billed to UT Southwestern and add the
reason for not billing the charge in the “No Bill Reason” column (i.e. compassionate
study, COG study, subsidized by Children’s, duplicate charge, etc.)
• If the Pharmacy charge is NOT listed on the Service Order Agreement (SOA) the
Financial Analyst will communicate to the coordinator to request the SOA mod