Page 477 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE
1. PURPOSE&INTRODUCTION
Research Administration SOP No: F010
SOP Title: Financial Oversight of Research Billing To Sponsors
The purpose of this standard operating procedure (SOP) is to outline the process of tracking payments when billing a sponsor to ensure services are reimbursed per the agreement terms in the Clinical Trial Agreement (CTA)
2. SCOPE
Research Finance will track payments received from the study sponsor for services identified as research when Children’s Health directly holds the contract with the study sponsor.
3. RESPONSIBILITIES & SPECIFIC PROCEDURE
This SOP applies to Children’s Health Finance group in Research Administration.
3.1. The financial analyst will create a folder for the research study in Excel and save all study invoices and payment remittance records in the pathway :/Research Finance Team/Research Monthly Billing/Sponsor Billing (see SOP-Research Billing to Sponsor 3.10.).
3.2. A Financial Summary template is available in the pathway :/Research Finance Team/Research Monthly Billing/Sponsor Billing/Financial Summary Template. The template is utilized to keep track of the study financials.
3.3. The financial analyst will enter the following information: Study Name, IRB#, Sponsor, Site, Protocol Number, Coordinator Name, Email for invoice submission, and Email for payment inquiries