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STANDARD OPERATING PROCEDURE Research Administration SOP No: A010 SOP Title: RA Contracts
the study is requesting use of a limited data set, and the study does not have a consent/HIPAA authorization outlining to the research participant the data points being shared with external collaborators. If the PI is a University of Texas Southwestern Medical Center (UTSW) employee, then the team should be referred to the Office of Cooperative Research using this link: (https://www.utsouthwestern.edu/about- us/administrative-offices/technology-development/utsw/coop-sponsored/) which is the Department at UTSW responsible for making these determinations for their employees.
A DUA is not required if all PHI and/or PII are stripped from the data set (i.e., it is de- identified) before leaving the covered entity. However, a DUA will be required if a limited dataset or identifiable data is being shared with external collaborators outside of the covered entity.
5.3 Service Order Agreements (SOA’s)/Labor SOA’s – SOA’s and Labor SOA’s are received from Research Finance as fully executed documents. The RAC is responsible for entering the SOA/Labor SOA into the LCMS for tracking purposes only. A copy of the SOA is saved in the shared folder under the PI’s last name. The file should be saved using the following naming convention: PI last name_Velos#_PO number (for Labor SOA’s the naming convention is: PI last name_Velos#_PO number_Labor SOA.
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