Page 191 - CHST Research Administration eBook 2 of 2 (Q4 2021)

How to Request Epic Access for Monitors:
As we are moving to more remote monitoring visits, we have made improvements for Research Monitors to access study participant medical records.
Steps:
1) Has your study ever had remote monitoring? If no, contact
Deborah.Town@childrens.com
2) Check to see if your Monitor has already completed the “Third Party Request” form. If yes, skip “Step 3”
3) If no, please work with the monitor to complete the Third Party Request form.
4) Complete and submit the required documents listed below:
To: Deborah.Town@childrens.com
Cc: HIMResearchRequests@childrens.com
Victoria.Brown@childrens.com
a. Third Party Request form” (not needed if previously completed)
b. Request for Access to Medical Records for Research Purposes
Study Consents can be emailed to HIM.Transport.FAX.documents@childrens.com to be uploaded to Media Manager on the patient
How to View Medical Records:
1. Gotowww.childrens.com/epicorclickhere
Additional information-
• If the monitor’s account needs to be extended or reactivated, the coordinator will need to send an email to AccessManagement@childrens.com
• To recover/reset a password, the monitor should go to https://selfservice.childrens.com/#/ or call IT Service Desk 214-456-8999 to answer the security questions and set a new password.
Primary Contact Information
Sarah Wilbert
Office – 214-456-4120
Cell – 214-212-2135
Email – Sarah.Wilbert@childrens.com
Additional Contact Information:
HIM Department – 214-456-2509 Service Desk – 214-456-4636
Updated 1/22/2021