Page 136 - Excel 2013 All-in-One For Dummies

118 Saving the Data
Figure 1-17:
Specifying the folder and filename prior to saving
the new workbook file.
When you finish making changes in the Save As dialog box, click the Save button or press Enter to have Excel 2013 save your work. When Excel saves your workbook file, the program saves all the information in every work- sheet in your workbook (including the last position of the cell cursor) in the designated folder and drive.
You don’t have to fool with the Save As dialog box ever again after initially saving a workbook unless you want to save a copy of the workbook under a new filename and/or in a new folder. If you want to do either of these things, you must choose File➪Save As or press Alt+FA to choose the Save As com- mand rather than click the Save button on the Quick Access toolbar or press Ctrl+S. Then, select the folder where you want the new version of the file saved if it’s different from the current folder, and you can edit the work- book’s filename if you also want to rename the workbook file.
The Save As dialog box enables you to change the author or add tags to the new workbook file by clicking the Authors or Add a Tag link. You can then use any or all of these pieces of information you add to the file when later searching for the workbook. By default, the Save Thumbnail check box is selected, enabling Excel to display a thumbnail preview of the workbook in the Preview pane of the Open dialog box. (See Book II, Chapter 3 for details.)