Page 300 - Excel 2013 All-in-One For Dummies

282 Working with the Page Setup Options Putting out the print titles
Excel’s Print Titles enable you to print particular row and column headings on each page of the report. Print titles are important in multi-page reports where the columns and rows of related data spill over to other pages that no longer show the row and column headings on the first page.
Don’t confuse print titles with the header of a report. Even though both are printed on each page, header information prints in the top margin of the report; print titles always appear in the body of the report — at the top, in the case of rows used as print titles, and on the left, in the case of columns.
To designate rows and/or columns as the print titles for a report, follow these steps:
1. Click the Print Titles button on the Ribbon’s Page Layout tab or press Alt+PI.
The Page Setup dialog box appears with the Sheet tab selected (similar to the one shown in Figure 5-8).
To designate worksheet rows as print titles, go to Step 2a. To designate worksheet columns as print titles, go to Step 2b.
2a. Select the Rows to Repeat at Top text box and then drag through the rows with information you want to appear at the top of each page in the worksheet below. If necessary, reduce the Page Setup dialog box to just the Rows to Repeat at Top text box by clicking the text box’s Collapse/Expand button.
In the example I show you in Figure 5-8, I clicked the minimize button associated with the Rows to Repeat at Top text box and then dragged through rows 1 and 2 in column A of the Income Analysis worksheet, and the program entered the row range $1:$2 in the Rows to Repeat at Top text box.
Note that Excel indicates the print-title rows in the worksheet by plac- ing a dotted line (that moves like a marquee) on the border between the titles and the information in the body of the report.
2b. Select the Columns to Repeat at Left text box and then drag through the range of columns with the information you want to appear at the left edge of each page of the printed report in the worksheet below. If necessary, reduce the Page Setup dialog box to just the Columns to Repeat at Left text box by clicking its Collapse/Expand button.