Page 513 - Excel 2013 All-in-One For Dummies

Sharing Your Workbooks Online 495
immediately follows this box. Type any message about the spreadsheet you want to include into the Type Your Message Here text box and then select the Send IM button that appears near the bottom of the right side of the Share screen under the heading Send by Instant Message.
If you want to send a copy of the workbook via instant message, it must
be saved on a local drive on the device running Excel 2013 and your mes- sage software. To do this, use the Save As command to save a copy of the workbook on a local drive and then open that copy in Excel 2013 before you select the Send by Instant Message option on Excel’s Share screen in the Backstage view.
Presenting worksheets online
If the device running Excel 2013 also has Microsoft’s Lync 2013 online com- munication software installed on it, you can present your worksheets to the other attendees as part of any online meeting that you organize. To do this, first open the workbook you want to present at the online meeting in Excel 2013 before you select the Present Online option on the Share screen in the program’s Share screen on the Backstage view (Alt+FHP). Click the Share button under the Present Online heading that appears on the right side of the Share screen.
If no meeting in Lync is currently running on your computer, a Share Workbook Window dialog box then appears where you can launch one simply by clicking OK. Your name then appears in a floating Lync Conversation window.
To present your worksheet, highlight the Manage Presentable Content button (the fourth circle from the left on the bottom with the desktop monitor icon) and then click the name of your workbook file that appears in the Presentable Content section near the bottom of its pop-up palette. When you select the workbook file on this palette, the Conversation window closes and the active worksheet of the Excel workbook you’re presenting appears in a presentation window with a golden outline around it. At the top of the window containing your worksheet, you see a Currently Presenting mini-menu at the very top.
When you first present a worksheet, you have control over it. While you’re in control, any menu selections or edits you make to its sheet are visible to all the other attendees of the online Lync meeting. If you wish to give editing control to another attendee, simply choose his or her name from the Give Control drop-down menu.
You can then take back control of the worksheet by choosing Take Back Control option at the very top of the Give Control drop-down menu. When you’re finished presenting the worksheet and no longer want it to be visible to the other attendees, click the Stop Presenting button on the right side of the mini-menu at the top of the presentation window.
Book IV Chapter 4
Sharing Workbooks and Worksheet Data