Page 47 - Employee Handbook February 15, 2024

ACCRUAL AND PAYMENT OF PTO
Accruals are based upon paid hours up to 2,080 hours per year, excluding overtime.
Length of service determines the rate at which the employee will accrue PTO.
Employees become eligible for the higher accrual rate on the first day of the pay
period in which the employee’s anniversary date falls.

FULL-TIME ACCRUAL RATES:

USE AND SCHEDULING OF PTO
Whenever possible, PTO must be scheduled in advance for time off for vacations,
personal leave, and appointments or other reasons. It is subject to supervisory
approval, department staffing needs and established departmental procedures.
Unscheduled absences will be monitored. An employee will be disciplined when the
frequency of unscheduled absences adversely affects the operations of the
department and/or is considered excessive. The supervisor may request the
employee provide a statement from his or her health care provider at any time
concerning the justification for an unscheduled absence. PTO may be required to be
used for missed time when an employee reports late to work, except during
inclement weather. PTO is paid at the employee’s straight time rate. Employees are
required to use available PTO when taking time off from work with the exception of
a company required absence due to low workload or absences occasioned by the
company. PTO needs to be taken in whole hour increments and may be taken in
increments as low as one hour. When PTO is used, an employee is required to
request payment of PTO hours according to his/her regularly scheduled workday.
For example, if a non-exempt employee works twelve hour days, he/she would
request twelve hours of PTO when taking off that day.

UNSCHEDULED PAID TIME OFF (UPTO)
PTO may be scheduled at the beginning of the calendar year. PTO scheduling must
be done in advance in accordance with department policy and supervisory approval.
PTO that is not scheduled in advance of the employee’s scheduled start time in
accordance with the department policy and supervisory approval may be considered
an unscheduled paid time off (UPTO) incident. Consecutive days are counted as a

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