Page 287 - Demo

4. Participation of Members through VC/OAVM will be reckoned for the purpose of quorum for the AGM as per Section 103 of the Companies Act, 2013.
5. Institutional / Corporate Shareholders (i.e. other than individuals / HUF / NRI etc.) are required to send a scanned copy (PDF/JPG Format) of its Board or governing body Resolution/Authorisation etc., authorising its representative along with attested specimen signature of such representative, to attend the AGM through VC / OAVM on its behalf and to vote through remote e-voting. The said Resolution/ Authorisation shall be sent to the Scrutiniser by email through its registered email address to cs.skannan@gmail.com/kannans@kannancs.in with a copy marked to evoting@kfintech.com and corporatesecretarial@ujjivan.com.
6. The Statutory Auditors’ Certificate under Regulation 13 of the Securities and Exchange Board of India (Share Based Employee Benefits) Regulations, 2014 and all other documents referred to in the Notice shall be made available for electronic inspection without any fee to the Members from the date of circulation of this Notice up to the date of AGM, i.e. Wednesday, September 02, 2020. Members who wish to inspect such documents are requested to send an email to corporatesecretarial@ujjivan.com mentioning their name, folio no./client ID and DP ID, and the documents they wish to inspect, with a self-attested copy of their PAN card attached to the email. The Notice and Annual Report of the Bank shall be available on the website of the Bank at https://www.ujjivansfb.in.
7. In case of joint holders attending the meeting, only such joint holder who is higher in the order of names will be entitled to vote, provided the votes are not already casted by remote e-voting.
8. In compliance with the Circulars, the Annual Report for the financial year 2019-20, the notice of this Meeting and instructions for e-voting and attending the AGM through VC/OAVM are being sent only through electronic mode to those Members whose email addresses are registered with the depository participant(s). Members may also note that the Notice of this Meeting and the Annual Report for the financial year 2019-20 will also be available on the Bank’s website at https://www.ujjivansfb.in, website of the Stock Exchanges, i.e. BSE Limited and National Stock Exchange of India Limited at https:// www.bseindia.com and https://www.nseindia.com respectively and on the website of e-voting agency KFin Technologies Private Limited (“KFin Tech”) at https://evoting.karvy.com.
9. Members who have not registered their email address and in consequence the Annual Report, Notice of this Meeting and instruction for e-voting and attending the AGM through VC/OAVM could not be serviced may temporarily get their email address and mobile
number registered with the Bank’s Registrar and Share Transfer Agent ("RTA"), KFin Technologies Private Limited (“KFin Tech”), by clicking the link: https://ris.kfintech.com/email_registration/ for sending the same. Members are requested to follow the process as guided to capture the email address and mobile number for sending the soft copy of aforesaid documents and instructions along with the User ID and Password. In case of any queries, Members may write to einward.ris@kfintech.com.
10. We urge Members to support our commitment to environmental protection by choosing to receive the Bank’s communication through email. Members holding shares in demat mode, who have not registered their email addresses are requested to register their email addresses with their respective depository participants, and members holding shares in physical mode are requested to update their email addresses with the Bank’s RTA, KFin Tech.
Members may follow the process detailed below for registration of their email ID:
Type of Holders
Registering Email Address
Physical
Demat
Send a request to the RTA of the Bank, KFin Tech at einward.ris@kfintech.com providing Folio No., Name of member, scanned copy of the share certificate (front and back), pAn (self-attested scanned copy of PAN card), AADHAAR (self-attested scanned copy of Aadhaar card) for registering email address.
Please contact your Depository Participant (“DP”) and register your email address and bank account details in your demat account, as per the process advised by your DP.
11. Pursuant to Regulation 40 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended, any request for effecting transfer of securities shall not be processed unless the securities are held in electronic form with a depository except in case of transmission or transposition of securities.
12. Securities and Exchange Board of India has mandated the submission of the Permanent Account Number (PAN) by every participant in the securities market. Members holding shares in electronic form are therefore, requested to submit their PAN to their Depository Participant(s).
13. For any queries relating to financial statements you can write to the Bank at investorrelations@ujjivan.com at least seven days before the date of the Meeting i.e; by Wednesday, August 26, 2020.
14. Members can avail of the nomination facility in respect of shares held by them in physical form by filing Form SH-13, as prescribed under Section 72 of the Companies Act, 2013 and Rule 19(1) of the
285