Page 6 - KLAC Information Handbook 2025-26

INTRODUCTION
MEMBER PROTECTION POLICY
KLAC is a party to and endorses the Little Athletics NSW Member Protection Policy. We are firmly committed to a co-ordinated and comprehensive approach to promote the protection of young people and adults. In accordance with NSW Government principles for child protection and intervention, we aim to promote a safe environment for all young people and adults and to recognise and notify suspected child abuse and neglect. A copy of our full policy is available on request.
As a full member of Athletics Australia, NSW Athletics is a signatory to the National Integrity Framework
for sport, including the Member Protection Policy contained in that framework. Through its membership of NSW Athletics, KLAC is also bound by the National Integrity Framework. Further information on the Sports Integrity and Child Safety aspects of the framework can be found here: https://www.nswathletics.org.au/about/ sports-integrity-child-safety
Child members have the right to be safe, be listened to, be respected, be protected from abuse by other children or adults and to be referred to appropriate professional help if needed. Notification of prohibited conduct in relation to a child or young person should be made to KLAC’s Member Protection Information Officer (MPIO) in the first instance. The MPIO will listen to issues raised by members before triaging and referring them to the right place to find a resolution. KLAC has a policy to meet and exceed the NSW Government’s Child Safe Scheme requirements, including obtaining relevant declarations from people having one-to-one supervision of children. The details of the NSW Governments approach to the protection of children and young people can be found here: https://ocg.nsw.gov.au/
PRIVACY POLICY
KLAC aligns to NSW Athletics’ privacy policy. KLAC collects personal information from you, in order to provide services and information associated with membership of Little Athletics such as newsletters and selection notices. The information we collect is supplied by you when you register your child or children with KLAC.
We ask for emergency medical information in case you are not present and an emergency situation arises
concerning your child. In such a case, your information may be disclosed to the attending medical personnel; this may be a First Aid Officer or ambulance staff.
Your information is stored both electronically on our databases and as hardcopy documents, such as the lists of athletes and their contact information issued to Age Managers. Your information is stored electronically on servers located in Australia and overseas.
KLAC provides a copy of your information to NSW Athletics, with whom we are affiliated. Your information is also made available to members of our Executive Committee so that they can carry out their responsibilities under our constitution, and to various members of KLAC, such as Age Managers, so that they can fulfil their roles. Your information is not passed to any other organisation, unless required by law or regulation. Unless you have elected not to receive promotional emails at the time of registration or subsequently, KLAC may provide you with information and offers from our sponsors and/or supporters. If you would prefer not to receive any information or offers via email, please contact our Secretary.
KLAC also collects information relating to the protection of children and young people from members and parents, such as the details of a person’s Working With Children Check (WWCC). Collecting this information is an important part of how KLAC supports the protection of children and young people. KLAC may provide information related to your WWCC to other government agencies, such as the NSW Office of the Children’s Guardian. Photographs of athletes and athletes’ names may
be published in our Information Handbook, on
our website, in promotional material used by our sponsors and in the press. If this is not acceptable, please contact our Secretary and request that your athlete/s’ name and photograph be withheld.
If you have any concerns about your privacy, or if you would like to view, change or correct errors in any of your personal information that we may hold, please contact our Secretary by either mail, telephone or e-mail, as listed on page 5.
Please read the privacy statement of our affiliated association, the Little Athletics NSW, which can be found here: https://www.nswathletics.org.au/about/ privacy-policies
4 KU-RING-GAI LITTLE ATHLETICS CENTRE INFORMATION HANDBOOK – 2025/26 SEASON