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Notices, alternative quotes and costings etc, all as explained to lessees and fully posted and available on our website) was the amount to be spent in toto from Reserves (with an acceptably small £858 overspend) resulting in a total final outlay of all works and fees invoices of £105,877 as indicated in the year ended 2014 accounts summary dated 30 May 2015 – the breakdown of which was as follows:
xxvi) AR Lawrence final total costings amounted to £63,600
xxvii) add to that the final total costings from our Surveyor of £10,513
xxviii) making a total spent from the £105,019 approved s.20 budget of £74,113
xxix) leaving the balance (saved) for the works required to be done by the lessees’ requests/de-
mands, electrics, lighting, emergency lighting etc etc of £31,765
xxx) I’m not too sure where your figure of a missing (discrepancy) £61, 867 originates from but
I’m sure you’ll advise by return? Does the interior of Mitre House look untouched or does it appear to have had a major overhaul on almost every conceivable level from top to bottom and actually came in under the initially mooted budget of £37k from 2012...?
xxxi) if any of the above has not been fully indicated, explained, with corresponding irrefutable emailed evidence in previous correspondence not only to all lessees including Mrs Hillgarth innumerable times but also to you in all correspondence since my comments made on your 13pp 23 March 2016 letter, please advise (as indeed I have requested you do in all my correspondence to date). (Folder_00 Item_46)
(h) In an email from “PBC” to lessee Fortunati (Flat 9) dated 9 September 2014 he advised:
We have (as on Section 20) £98, 262.75 in Reserves which, as made clear on the Section 20, INCLUDES the normal usual £300 x 9 contribution to Reserves for the current September Quarter.
We need to contractually pay the budgeted and approved £105,019 or balances due, including any unforeseen works (and there are usually some) by 31 November 2014
We are therefore short of £6756.25
If we only collected an additional £1000 x 9 in the September Quarter, it would only leave £2243.75 in Reserves to cover any additional works contingencies or miscellaneous emergency repair costs etc until mid/late January 2015 or even early/mid February 2015 - not sufficient.
By requesting the full £2000 x 9 in the September Quarter, Reserves will be adequately funded by £11,243.75 until the next demands in late December 2014 (25 December 2014, payable by mid January 2015 or later if any late payers). And most importantly, there will be no requirement for Management to raise the 2015 Quarterly Demands by a significant amount, but a reasonable, sen- sible and affordable (by all) amount.
I hope that makes clear the financial situation and do please recall, Management had sourced a quote from Benitor for £98,948 requiring no additional funding but some Lessees, including you I re- call, rejected Benitor's quote in favour of their preferred A.R.Lawrence £105,000, so necessitating additional funding of £2000 per lessee, all exactly as pointed out by Management in all the pub- lished final Section 20 Notices. (Folder_00 Item_47)
(i) In an email from “PBC” to all lessees dated 22 September 2014 he advised:
xvii)_Shortages & Overdrawn (ref (xvi) above - your maths will no doubt agree that £105,019 less Reserves of £98,262 amounts to a shortfall of £6757 - leaving not a red cent in reserves to cover any additional exterior works or contingencies at Mitre House (such as the regrettable Water Tank replacement costed now at £7810.80 incl. vat) And do NOT forget, Management had sourced an al- ternative quote (Benitor) for exactly what we had in Reserves, namely £98,000. As you will recall,