Page 1 - What is My Available Non-Sponsored Project Budget?
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View Your Available Non-Sponsored Project Budget
What is My Available Non-Sponsored Project Budget?
Overview
The Available Budget pages allow you to review the available budget for a given department or project without having
to know which budget ledgers to use. These pages also help users understand why they may see differences in
Commitment Control (“KK”) Actuals vs. General Ledger (“GL”) Actuals (usually a result of transactions that have been
budget checked but not posted to GL, such as items still in workflow).
Budget Ledger definitions in Compass 9.2 are based on Fund Code. For projects created in the 9.2 environment (vs the
previous 9.0 environment) or current fiscal year activity for departments, the Available Budget pages should allow you
to easily reconcile KK vs. GL Actuals. The details provide an accurate representation of Available Budget with a clear
understanding of which transactions are still in workflow (usually the source of budget checked items not yet in GL
Ledger).
Navigation
Commitment Control > Review Budget Activities > Emory Budget Inquiries > Emory Other
Project Budget Inq
1. Enter the Project.
1 2 Project is required and limited
to PCOTH Project Business Unit.
3 Grants and Projects have
a b separate inquiry tools.
2. Optional: Enter the Fund
Code.
If left blank, all Fund Codes are
c
included.
3. Click the Search button.
d
a. The Expenses section displays:
Life To Date Expense Budget (from Budget journals/ledger)
Life to Date Actual GL Expenses (GL Accounts beginning with 5, 6, 7, 8 or 9)
Life to Date Encumbrances (Open Purchase Orders not yet fully vouchered)
b. The Revenue section displays Life to Date Budgeted Revenue (Budget) and Life to Date General Ledger Balances for Revenue
Accounts (Actual).
c. Budget Checked Not in Ledger: The drilldowns provide detailed information on any transactions that have been budget checked
but not yet posted to the General Ledger, usually because they are still in workflow. If you are checking your available budget
to determine whether to approve a transaction, you would expect to see that transaction in the drilldown details.
d. The Remaining Expense Budget is the remaining budget balance available.
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