Page 1 - How do I Create Direct Journals (Grants)?
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                                 Overview- Create Direct Journals (Grants)



        How do I Create Direct Journals (Grants)?



        Overview

        Payments that do not correspond to items can bypass the Cash Application process. Such payments are often
        called miscellaneous cash receipts or non-AR cash. In Compass, they are referred to as directly journaled
        payments because you can create accounting entries for them without applying them to any item.
        Grants awards receive refunds (payments) from various customers and vendors that are not applied directly to
        an invoice/item. These payments (refunds) can be the result of returned supplies to a vendor or overcharge on
        an invoice.  The payment is applied as a credit to a Grant project chartfield and it used to offset expenses or the
        refund is returned to the funding source.


        Process Flow

        This the overall process sequence for creating Direct Journals is detailed below:


          A. Create Deposit        B. Create
          for Direct Journals   Accounting Entries        C. Journal         D. Cost Collection
                                for Direct Journals       Generate




        Process Sequence      Process                    Description
        A                     Create Deposit for Direct   The Direct Journal process starts with the entry of the deposit in
                              Journals                   Compass. The deposit should be setup to indicate that the
                                                         payment should be handled as miscellaneous cash received rather
                                                         than applied to items.
                                                         For detailed steps, refer to the Job Aid:

                                                              How do I Create Deposits for Direct Journals (Grants)
        B                     Create Accounting Entries   After the Direct Journal deposit is entered, accounting entries
                              for Direct Journal Deposit   should be created to be reflected in General Ledger.
                                                         For detailed steps, refer to the Job Aid:

                                                              How do I Create Accounting Entries for Direct Journal
                                                                Payments (Grants)
        C                     Journal Generate           Journals will be automatically created by the Nightly Batch
                                                         Process.
        D                     Cost Collection            Direct Journals associated with Projects will be Cost Collected to
                                                         the Project Costing Module and will have an Analysis Type of
                                                         “EXP”.








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