Page 1 - How do I Verify an ePay Deposit

ePay Deposit Verification

How do I Verify an ePay Deposit?

Overview

When an ePay deposit has been created, the Deposit Report and actual deposit (cash and checks) are taken to
the Cashier’s office. The cashier must verify the deposit (by confirming that the amount of the actual deposit
agrees with the Deposit Report). Once confirmed, the cashier then pulls up the deposit in Compass, and
approves/verifies the deposit, which marks the deposit as Complete. After this process, the cashier updates
CORE and takes the deposit to the bank.
Deposits must be turned in to the Cashier’s Office no later than five business days after being recorded in Compass, or two
business days if the deposit is more than $5,000.
 When a deposit is verified in Compass, a date/time stamp field in a payment table is updated, and this date is captured in a
query used by the Controller’s office to reconcile the deposits with the bank.
 For Direct Journal Payments, the deposit cannot be budget checked and posted to GL until it is marked Complete by the
Cashier’s office.
 ePay deposits for Customer Payments (usually only done by General Accounts Receivable) are immediately available for
applying to customer payments.
Verify an ePay Deposit

Direct Journal and Customer ePay deposits are created in Compass. For more information, refer to the How
do I Create Direct Journal Deposits with ePay and How do I Create Customer Deposits with ePay job aids.

Navigation

Navigator > Accounts Receivable > Payments > Online Payments > Emory Dept

Verification

1. Enter the Deposit Unit and
Deposit ID.

 The Unit and Deposit ID can be found on
the Deposit Report.
2. Click the Search button.
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3. Click in the Search Results list to
2 open the deposit.

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Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents