Creating an Award Request – FULL PAN

How do I Create an Award – FULL PAN?

Overview

A FULL PAN request follows the initial PAN request where a Project and Activity were added to track pre-award
spending. When the award id fully generated the Award and Contract will be linked to the already created
Project and Activity.

When initiating a PAN Award Request, the following set of processes will be followed by the OSP/OTT and FGC
analysts. Each distinct process is represented by a Job Aid in the narrative below.

ï‚· It is important to update the Pricing Method and Product before generating, so that the contract setup is

completed for you. F&A information and budgets may also need to be updated to appropriately reflect
what was awarded. You will create an Award Request using the same Proposal that was used to initiate
PAN and generate an award.

ï‚· Please note that the Proposal Version V102 may be updated with appropriate values but will not need to
    be submitted.

 Setup    Approve                    Update     Generate  Setup            Finalize  Print eNOA   Setup
 Award     Award                     Proposal    Award    Award            Budgets               Contract
Request   Request                     Version
                                     V102 (No                                                      (QC)
                                    Submission
                                    Required)

                                    (QC)

QC – Steps labeled with a QC identifier (in parenthesis) require a review and approval by the Grants Business Area after
the step. The QC tasks also correspond to workflow routings and notifications for the Award Setup.

Navigation
Grants > Emory Award Setup > Emory Award Setup Entry Page

Setting up a FULL PAN Award

You will need to follow the job aids listed below. There may be time delays between the execution of job aids
owing to approvals or administrative issues but the overall process sequence is detailed in the steps outlined
below.

Process Sequence   Process                      Description
I
                   Setting up an Award          Once you have reviewed and agreed on terms and compliance
                   Request (OSP/OTT)            with the PI and the sponsor, please follow the steps outlined in the
                                                link to set up an Award Request. Enter compliance information
                                                and attach supporting documentation. The final step is to route
                                                the Award Setup Request for appropriate approvals. If you have
                                                been provided the appropriate privileges, the first step of routing
                                                will auto-approve.

                                                Refer to the Job Aid How do I Initiate an Award Setup Request for
                                                detailed steps.

                                                       Make sure to use an Award Request type of PAN.

Emory Confidential and Proprietary              Last Revised on 9/19/2016                              Page 1 of 151
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