Page 1 - Pre Paid Direct Billed Airfare Process within Compass
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Pre-Paid/Direct Billed Airfare


        Pre-Paid/Direct Billed Airfare Process within Compass



        Overview
        This topic is for University only.

        If you arrange for airfare via one of Emory's three agencies and designate it to be direct billed to your SpeedType, it will
        automatically be charged against the SpeedType provided at the time of booking. This charge will not be found in your
        wallet and you should not enter it manually as an expense line item.

              Please remember that the preferred method of payment for airfare is your Visa Corporate Card.
        Below are the answers to some frequently asked questions regarding the direct billed airfare process.

        Frequently Asked Questions:
        How are direct billed airfare bookings handled in Compass?

        Airfare charges post automatically on a monthly basis through a journal entry on your behalf.
        If you do not see your charges by the twenty-fifth of the month, provide your name, email address, traveler's name,
        agency used, date of purchase, and ticket amount in an email and send to actspay@emory.edu.

        What SpeedType will be charged in the journal entry?

        Payment Services charges the SpeedType you provided to the agency at the time of booking.
               If the airfare is charged to the wrong SpeedType, enter a journal transfer to move it to the correct one.
        I want my Expense Report to reflect the entire trip, including the pre-paid airfare.

        In the Notes section of the Expense Report, indicate your airfare amount and indicate it was previously charged to the
        SpeedType. Then, include the airfare receipt as documentation.’

        How can I review my direct billed airfare charged?
        You can review your charges using the General Ledger > Review Financial Information > Ledger inquiry in Compass. The
        inquiry displays the traveler's name, date of trip, and ticket number. For further information, refer to Ledger Inquiry. For
        general information on running an inquiry, refer to Running a Compass Inquiry.
        How will direct billed airfare charges be review/approved?

        Individuals with department or project budget responsibilities can review airfare charges using the normal Compass
        reporting tools.

        Payment Services also provides monthly reporting of all direct billed airfare by department to your Business Officer for
        approval.


        Need Additional Help?

                     For additional help, please contact the Finance Support Center in one of two ways:
                    Online: https://eufinancesupportcenter.force.com/login?
                    Phone:  404-727-7000 Mondays| 9:00 am – noon; Tuesday – Friday| 9:00 am – noon and 1:00 pm – 3:00 pm







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         Emory Confidential and Proprietary           Last Revised on 5/9/2017          Visit www.emory.edu for latest version
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