Page 18 - PMFL Employer Toolkit

Employer Accounts
As an employer, you will need accounts with both Unemployment Insurance (UI) and Minnesota Paid Leave to meet your responsibilities under Paid Leave. These accounts will allow you to report wage details, pay premiums, review leave applica- tions, and more. They will make it easier to support your employees during important times in their lives.
Here’s how these two accounts will work together.
UI account:
• Report quarterly wage details
• Pay Paid Leave premiums
• Designate a Paid Leave Administrator
Paid Leave Administrator account:
• Review leave applications
• View Paid Leave determinations
• Request an Equivalent Plan Substitution
Unemployment Insurance (UI) accounts
Paid Leave has partnered with UI to use its online system for collecting wage details now, and premium payments starting in April 2026. This makes things easier for employers by using the system you already know.
For the large majority of Minnesota employers who are fully covered by UI, you won’t need to do anything new to submit wage details for Paid Leave. And when premium collection begins, it will integrate with the familiar payment of UI taxes. If some or all of your employees are not covered by UI, you may need to set up a new account to submit wage details and premiums for those employees.
Your UI account is also where you will designate one or more Paid Leave Administrators, the main point of contact for Paid Leave within your organization.
For more information and to learn whether you need to create a new UI account to submit wage details and premiums for Paid Leave, visit the Unemployment Insurance website. (https://www.uimn.org/employers/paid-leave/paid-leave-mn.jsp) Paid Leave Administrator Accounts.
You will use your Paid Leave Administrator Account to review leave applications submitted to the state by your employees, view determinations made by Paid Leave, and more. Your Paid Leave Administrator Account is accessed through the
Paid Leave website. (https://paidleave.mn.gov) Employers who want to request an Equivalent Plan Substitution (https://mn.gov/deed/paidleave/employers/equivalent) will also do so through their Paid Leave Administrator account.
Human Resources. Go PRO.