Page 10 - CAO_handbook_2025 1

1.4. Important Notice and Terms and Conditions
1.
Definitions and interpretation
1.1 The following expressions have the following meanings:
1.1.1 'Administration Fee' means such reasonable fees as CAO may specify from time to time for specified administration or account
activity.
1.1.2 'CAO Handbook' means the current year’s handbook as updated
and reissued by CAO each year and/or otherwise published on the
CAO website.
1.1.3 'Programme' means an undergraduate qualification offered
to applicants by public institutions and Private Colleges in KZN
through the application services provided by CAO.
1.1.4 'Application' means any submission for one or more Programmes made by an applicant through CAO, including the supporting information required by the institutions to make their selection
decisions.
1.1.5 'Applicant' means a person who has submitted a completed
application.
1.1.6 'Applicant Data' means all data and information relating to an
applicant, including their personal data.
1.1.7 'Personal Data' shall have the same meaning as in The Protection
of Personal Information Act 4 of 2013 (POPIA).
1.1.8 ‘Signed Declaration’ refers to the signed statement by an applicant
that information supplied is true and correct.
1.1.8.1 Where the applicant is under 18, s/he must be assisted
with the declaration, by a parent or legal guardian.
1.1.9 'Supporting Documents' means various documents required by
individual institutions to make selection decisions:
(a) Current Grade 12s: ID, Final Grade 11 Progress Report, (when applying), PLUS Mid-Term/June Grade 12 and September/
Grade 12 Trial results as soon as they become available.
(b) Applicants who have already passed Grade 12 and have not
studied at another post school institution: ID.
(c) Applicants who have already passed Grade 12 and have studied at another post school institution: ID, full academic record.
(d) Applicants who wish to study at a private college offering FET programmes: ID, copy of highest qualification achieved.
(e) If you have upgraded one or more of your subjects, send us a certified copy of your combined statement/certificate of
results.
(f) Please note: Some institutions may request additional
documents.
(g) If you have already written the Final Grade 12 NSC
examinations, your results will be downloaded directly from the Department of Basic Education database. This applies for public schools, Independent Examinations Board (IEB) and South African Comprehensive Assessment Institute (SACAI) examinations, i.e. certified by UMALUSI.
(h) If you don’t have a copy of your ID, you must provide your ID number and submit a certified copy of your ID as soon as you receive it.
1.1.10 'Intellectual Property Rights' means all patents, copyright and related rights, trademarks, trade, business and domain names, goodwill or actionable claims for passing off designs, database rights, confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications for renewals or extensions of such rights, and all similar or equivalent rights or forms of protection in any part of the world.
2. Apply and pay the administration fee online at www.cao.ac.za and the day following the clearance of the administration fee, your application will be made available to the institution/s to which you have applied.
2.1 When you apply online and then pay via EasyPay, your application will
6
CAO HANDBOOK ENTRY 2025