Page 231 - UGU Dstrct Mun IDP Report '21-22

7.1 Organisational Performance Management System
The implementation of OPMS involved four main tasks which are namely:
• Creation of the Organisational Scorecard;
• Preparation of Service Delivery Budget Implementation Plan;
• Preparation of the Annual Performance Plans, Performance Agreements and Personal Development Plans for the
Municipal Manager and the Managers that report to the Municipal Manager; and
• Compilation of Portfolios of Evidence.
The first step is concerned with the creation of the Organisational Scorecard which is the log-frame template that includes:
• A unique consecutive number for each Performance Measure/ Indicator.
• National Key Performance Areas (KPA).
• Strategic Objectives per KPA.
• Measurable Objective (s)/ Output (s) per Strategic Objective.
• Performance Measure (s)/ Indicator (s) per Measurable Objective/ Output.
• Demand data (Number of households requiring the service).
• Baseline data (The status quo at the start of the year).
• Backlog data (Demand minus baseline).
• Quarterly targets for the backlog that will be addressed in the year under review.
• The Department that is responsible for the output.
• The estimated financial implication.
• The Wards that will benefit from the services delivered.
The scorecard is used to monitor the performance of the Municipality and is used to cascade responsibility down to the Municipal Manager and Managers accountable to the Municipal Manager who prepare more detailed implementation plans in the form of the SDBIP and Performance Plan which also informs their Performance Agreements. Steps involved with the Preparation of S57 Managers’ Performance Agreements; Annual Performance Plans & Personal Development Plans are:
1. Step 1: Preparation of the Municipal Manager and Managers accountable to the Municipal Managers’ Performance Agreements.
2. Step 2: Preparation of the Municipal Manager, Managers accountable to the Municipal Managers’ Annual Performance Plans
3. Step 3: Preparation of the Municipal Manager and Managers accountable to the Municipal Managers’ Personal Development Plans.
The fourth and last step is the compilation of Portfolio of Evidence which is concerned with the verification of all the information supplied. The time frames and summary of the tasks involved in the implementation of OPMS in the Ugu District Municipality is illustrated in Figure 7.1.1. The reporting process commences from a departmental level from where it flows to the strategic level, political level and on to the community, the users of the services. The entire process is driven by the PMS unit in the Office of the Municipal Manager and coordinated in co-operation with the PMS Champions in each Department.
IDP REVIEW 229