Page 14 - UniZulu Annual Report 2020

FINANCE AND CONTROLS
Systems of Internal Financial Controls
Council has established formal policies and frameworks for the design and implementation of the system of internal financial controls and a review of such controls took place in 2020. It can be confirmed that the University’s financial controls are adequate and effective.
Report on Additional Investments in
Infrastructure
All infrastructure projects were properly approved in accordance with the HE Act. The approved Spatial Development Framework of the University was used to plan and prioritise infrastructure projects.
Report on Borrowings or Additional Borrowings
No additional borrowings were incurred in the current year. Total borrowings as at December 2020 equalled
Table 3:Tender Committee Composition
R19.3 million compared to R22.0 million in 2019. All loan funding is properly approved in accordance with the provisions of the HE Act. The University recognised lease liabilities and the respective right of use assets in line with the amendment to IFRS16.
Contracts Management and Tenders
During the 2020 financial year, the University awarded several tenders to suppliers in the built environment. All procurement contracts are managed through a contracts register that ensures the monitoring of suppliers’ performance. Tender adjudication is done through a tender process that is handled by three tender committees. A Tender Documentation Committee that signs off on the specifications before it is advertised; a Tender Evaluation Committee that evaluates the tender responses received and makes a recommendation; and finally the Tender Committee that finalises the decision on the awarding of tenders. The Tender Committee were independent during their period of service and disclosed all matters that have arisen compromising the fair tender process. The following were the members appointed during the 2020 financial year:
TENDER SPECIFICATION COMMITTEE
TENDER EVALUATION COMMITTEE
TENDER ADJUDICATION COMMITTEE
Mr N. Cele (Chair)
Mr R.T. Ngcobo (Chair)
Prof. S. Seepe (Chair)
Ms A.P. Nongogo
Ms P. Mjamba
Mr P.J. du Plessis
Ms G. Nhleko
Prof. M.C. Maphalala
Prof. N.W. Kunene
Mr L. Manci
Prof. N. Mashiya
Prof. M.G. Mahlomaholo
Prof. M. Kgaphola
Prof. J. Twala
Prof. D. Iyer
Ms C. Ngxito
Mr K. Madlala
Prof. M. Masoga
Mr D. Mothilall
Ms L. Vahed
The following major tenders were adjudicated during the year under review:
• Framework Agreement for Health and Safety Services
• Framework Agreement for Environmental Impact Assessment and Compliance Monitoring Services
• Framework Agreement for Electrical Engineering Services
• Framework Agreement for Mechanical Engineering Services
• Framework Agreement for Landscape Architectural Services
• Framework Agreement for Project Management Services
• Framework Agreement for Geotechnical Engineering Services
• Framework Agreement for Civil Engineering Services
• Framework Agreement for Cost Management Services
• Framework Agreement for Structural Engineering Services
• Framework Agreement for Architectural Services
• Upgrading of ICT Core Infrastructure
• Supply of Vehicles and Fleet Management Services
UNIVERSITY OF ZULULAND ANNUAL REPORT 2020 12