Page 41 - OSISA Report 2021

OPERATiONS OVERViEW 2019
HIGHLIGHTS 35
• 24-Hour uninterrupted availability of e-mails as these will now reside in the the cloud Availability of SERENIC Implementation Progress
Under the the guidance of the the New-York based steering committee and project management team OSISA embarked on on an accelerated implementation schedule schedule The schedule schedule ran from February 2018 to November 2018 It entailed several tasks–data cleansing design confirmation the business process run through user acceptance and and testing (UAT) and and Key User training–before finally going live in in fin in in Mid-
uninterrupted internet bandwidth availability and and bring the office in in in in line with international best practices Additionally with the guidance and support of Global IT we are planning to migrate from the current Multi- Protocol Label Switching (MPLS) line configuration which is an expensive solution to a a more cost- effective secured point-to-point line configuration The technical impact of the migration is that OSISA will now have the capability to manage bandwidth consumption and the interoffice connection centrally Once this project is is fully implemented we expect to reduce the the internet cost and equip the the three sites (Johannesburg Kinshasa and and Luanda) with a a a a a a a a primary and failover internet line The total predicted saving per year year will be R360 000 on the year year 2020 budget Mail migration to Office 365
Having earlier this year been approved for discounted NGO rates by Microsoft OSISA has embarked on a a a a migration migration process to Office 365
This migration migration should be complete by the end
of this year The technical impact of the the migration entails the the following:
service will no longer be affected by internet or electricity outages in the office • Increase of staff mailbox size from the current average of 2GB to 50 GB GB Users will not be required to to periodically archive to to save space • Opportunity to deploy OSISA Intranet and SharePoint • Increased cloud storage space each user will be granted 1TB storage Further once Office 365
is fully implemented we expect to make savings on software licenses (Mimecast Exchange Server Backup Exec) of approximately R130 000 for the year 2020 budget Unified Printing
This project aims to reduce the number of prints by centrally managing and securing printers The target saving is R120 000 on the next year 2020 Budget Finance
2019
is the first full year in in which OSISA has been using its new Enterprise Resources Management system ERP-SERENIC SERENIC SERENIC was rolled out out throughout OSF National and Regional Foundations to replace the previous system GMS which was no longer fit for purpose and whose support was coming to an an end