Page 6 - Building Fabric Maintenance Services

MOBILISATION KEY ACTIVITIES
AwardAward
Project Function People
Account Management
Communication And Engagement
Estate Familiarisation
Compliance
QHSE
IT Systems & Reporting
Helpdesk
Supply Chain
Commercial
Contingency Planning
“Accelerated” lift and shift
Go live
Ongoing
MOBILISATION
TRANSITION
TRANSFORMATION
Project Team
Project Governance
Mobilisation Reporting
Transition Reporting
Handed to BAU team
121 & Group Sessions – Challenges/Opportunities/ Concerns
Agree TUPE timeline and introduce Ascot Values, Benefits, People
Transfer and Induct the Contract Manager and Service Team
Day in the Life Off mentoring
Complete Training Needs Analysis & Review of Capability
Create Role Profiles/Training Plans/ Vacancy Recruitment Requirements/Holiday and Sickness Management Plans/Uniform Refresh
Agree Full RPM Schedule
Agree and implement Call Out Arrangements & Security Protocols
Develop Spares Inventory (Inc Critical) and agree Procurement Process with RH
Develop plan to support Major Ad-hoc Events
Performance Management/Contract Enhancements
Kick Off meeting to agree Mobilisation Time Line and Engagement Plan
Establish morning Huddles
Agree format/content of weekly progress reporting and implement
Develop monthly and quarterly Contract Performance Reviews & Schedule and Implement
RH SWOT People/Compliance/Pro- cess/Systems/Supply Chain
Asset Review
Documentation Review – Plans, Programmes, Service Sheets etc
Innovation/Risk Management
Maintain/Update Change Control
Review/Understand Current Processes IE Job Management/Security Access & Egress/ Environmental
Identify/Report improvement opportunities
Create Document Quality Masters and Process Maps for Approval
Create Document Operating Manuals and Work Instructions
Deliver Process Training
Agree and Implement Audit Programme via IAuditor
Review Existing Governance and Controls
Propose/implement changes/ improvements following gap analysis
QHSE Training & Agree Audit Programme
Contract Management Quality Plan
Risk Management
Systems/Data Review
QFM Set Up and Interaction with other systems
System Training & Helpdesk Familiarisation
Align with Process Mapping and Work Instructions
Continual Improvements
Call Handling process
Continual Improvement
121 sessions with New/Existing Supply Chain Partners
On-Board and Instruct Supply Chain
Gather insights & Understanding of Directly Appointed Suppliers
Supplier Shadowing/ Mentoring during site visits
Supplier Review and Improvement
T&C Agreement
Contract Handbook
Change Control
Agree Invoicing Schedule
3rd Party Reconciliation
Change Control
Review of key outputs - People – Process – Systems - Suppliers
Develop Contingency options for Review/Approval
Create 1st draft Business Continuity Plan in conjunction with RH
ROYAL HOUSEHOLD PROPERTY SECTION
Monday 5 September 2022