Page 64 - 2018 Summer Employee Handbook

PAYROLL SHEETS
Payroll sheets must be posted and signed in and out each day.
Write legibly - always include first & last name, site and pay rate on each sheet.
 Total your hours and pay completely.
o Include the weekly staff meetings
o Include late parent time if any (2 people per site)
o Include paid lunch period if you worked for lunch pass (make sure lunch pass is noted under type of work) o Include a paid lunch period on field trip days
o Include time at end of day to drop paperwork off at the office (1 scheduled person per day)
o Include any overtime hours (approval required by the Director or Assistant Director–prior to submission)
 Use decimals for partial hours (.25, .50, .75 only)
 For late parents, at or after 5 minutes round up to the next quarter hour
 If you work for more than one of our programs (i.e., Day Camp, Concerts, Adaptive Softball) please total each
program’s hours separately at the bottom of the payroll sheet and figure each pay individually.
 Add up each program’s pay totals to figure your overall pay.
 See the sample payroll sheet that follows.
 After your supervisor approves your payroll sheet, your yellow copy will be returned. Keep the yellow copy to
compare your total with the actual paycheck.
Payroll sheets:
 Due every Monday to your supervisor, unless otherwise stated on pay schedule
 Must include ONLY actual hours worked for the prior week. The work week begins on Saturday and ends on Friday.
You may not turn in hours for which you have not yet worked.
 Payroll sheets not turned in at the Staff Meeting must be turned in to the Recreation office on Monday, by 9:00 am.
Those turned in after the deadline may not be paid until the next pay period.
 Any changes in your time earned, that is incurred after the payroll sheet has been turned in will be included, as an
adjustment, on the following paycheck
 Your Supervisor must initial any and all payroll sheets and any adjustments
PAGE | 62 2018