Page 102 - VACC Membership Kit 2023

38 – RECORDS
(d) Official receipts for subscriptions, donations, or other payments to the Association shall be given by the Secretary or person delegated by them, on request from the Member or person making the payment.
(e) Once at least in every year the accounts of the Association shall be examined and a certificate of correctness shall be given by an Auditor, who shall have at all reasonable times access to all books, papers and documents of the Association.
(f) At the Annual General Meeting an Auditor shall be appointed by the Members, and in the event of any vacancy occurring, the Executive Board shall appoint an Auditor, who shall hold office until the next Annual General Meeting.
(g) The Executive Board may from time to time authorise the opening of bank accounts in the name and on behalf of the Association and all withdrawals from any such bank accounts shall be made only in such manner as the Executive Board may from time to time determine and all cheques or other negotiable instruments paid to the Association’s banker for collection and requiring endorsement by the Association, may be endorsed on its behalf by the Chief Executive Officer or such other officers as the Executive Board may from time to time appoint.
(h) A loan, grant or donation of an amount exceeding $1,000 shall not be made by the Association unless the Executive Board:
(i)
(ii)
has satisfied itself:
(A) that the making of the loan, grant or donation would be in accordance with the Constitution; and
(B) in relation to a loan – that, in the circumstances, the security proposed to be given for the repayment of the loan is adequate and the proposed arrangements for the repayment of the loan are satisfactory; and
has approved the making of the loan, grant or donation.
37 – REMUNERATION AND MEMBER LIABILITY
(a) The income and property of the Association, however derived, will be applied solely towards the promotion of the Principal Objects and no portion will be paid or transferred directly or indirectly by way of dividends, bonus or otherwise howsoever by way of profit to the Members of the Association.
(b) Provided that nothing here shall prevent the payment in good faith of remuneration to any Officers or servants of the Association, or to any Members of the Association, or other person in return for any services actually rendered to the Association or the reimbursement to any Member of moneys actually expended by them in respect of such services rendered by them to the Association.
38 – RECORDS
(a) All books, documents, records and papers shall be in the charge of the Secretary and kept at the offices of the Association and shall not be removed without the permission of the Executive Board.
(b) Minute books in which are recorded proceedings and resolutions of meetings of committees of the Association (being for the purposes of this Constitution the Executive Board and the Industry Policy Council) shall be kept.
(c) The Executive Board shall, from time to time, determine whether and to what extent and what time and places, and under what conditions and regulations the accounts and books of the Association or any of them shall be open to the inspection of Members, and no Member shall have the right of inspecting any account book or documents of the Association except as conferred by statute or authorised by the Executive Board.
191V: Incorporates alterations of 5 February 2021 (R2020/198 and D2020/19) Page 32 of 33 Pages