Page 8 - HCI AR 2021 - Notice of meeting

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HOSKEN CONSOLIDATED INVESTMENTS LIMITED
NOTICE TO MEMBERS
HOSKEN CONSOLIDATED INVESTMENTS LIMITED Registration number 1973/007111/06
Incorporated in the Republic of South Africa
(“HCI” or “the Company”)
ISIN Code: ZAE000003257 Share Code: HCI
NOTICE OF ANNUAL GENERAL MEETING FOR THE YEAR ENDED 31 MARCH 2021
NOTICE IS HEREBY GIVEN to the shareholders of Hosken Consolidated Investments Limited (“HCI”) recorded in the company’s securities register on Friday, 16 July 2021, that the Annual General Meeting (“AGM”) of shareholders of HCI will be held on Monday 30 August 2021 at 12:00 at the offices of the company, Suite 801, 76 Regent Road, Sea Point, 8005.
The AGM will be held as an in-person meeting and via electronic communication as permitted by the Companies Act, No. 71 of 2008, as amended (“the Companies Act”) and by the company’s Memorandum of Incorporation (“MOI”) to conduct such business as may lawfully be dealt with at the AGM and to consider and, if deemed fit, pass, with or without modification, the ordinary and special resolutions set out hereunder in the manner required by the Companies Act, No 71 of 2008 (Act or Companies Act), as read with the Listings Requirements.
In terms of section 63(1) of the Act, meeting participants (including proxies) will be required to provide reasonably satisfactory identification before being entitled to participate in or vote at the AGM. Acceptable forms of identification include original and valid identity documents, driving licences and passports.
We believe hosting an in-person meeting and a virtual meeting enables participation by more of our shareholders. Further, we believe the virtual meeting format is even more critical considering the ongoing COVID-19 pandemic, as the safety of our employees and shareholders is our priority. Shareholders attending the virtual meeting will be afforded the same rights and opportunities to participate as they would at an in-person meeting. We encourage you to attend online and participate. We recommend that you log-in a few minutes before 12h00, on Monday 30 August 2021 to ensure you are logged in when the Annual Meeting starts.
VIRTUAL PARTICIPATION AT THE ANNUAL GENERAL MEETING
Shareholders or their duly appointed proxy(ies) who wish to participate in the AGM via electronic communication must apply to Computershare, by sending an e-mail to proxy@computershare.co.za to be received by Computershare by no later than 12:00 on Thursday 26 August 2021.
Computershare will first validate such requests and confirm the identity of the shareholder in terms of section 63(1) of the Companies Act, and, if the request is validated, further details on using the electronic communication facility will be provided. Computershare will inform Participants who notified them of their intended participation by no later than 12:00 on Friday 27 August 2021 by e-mail of the relevant details through which Participants can participate electronically. Shareholders who wish to vote at the meeting, will be emailed a ballot form for this purpose. Once completed, the ballot form must be returned to proxy@computershare.co.za.
The costs of accessing any means of electronic participation will be borne by the shareholder. The shareholder shall not be able to vote electronically. The company reserves the right not to provide for electronic participation at the annual general meeting in the event that it may be impractical to do so.
IN-PERSON PARTICIPATION AT THE ANNUAL GENERAL MEETING
Shareholders or their duly appointed proxy(ies) who wish to participate in the AGM at the registered office of the company must apply to the company secretary, by sending an e-mail to cshapiro@hci.co.za to be received by the company secretary by no later than 12:00 on Thursday 26 August 2021. This is to ensure that all COVID-19 protocols are met.
This document is available in English only. The proceedings at the meeting will be conducted in English.
RECORD DATES, PROXIES AND VOTING
In terms of sections 59(1)(a) and (b) of the Act, the board of the company has set the record date for the purpose of determining which shareholders are entitled to:
• receive notice of the AGM (being the date on which a shareholder must be registered in the company’s shareholders’ register in order to receive notice of the AGM) as Friday, 16 July 2021;
• participate in and vote at the AGM (being the date on which a shareholder must be registered in the company’s shareholders’ register in order to participate in and vote at the AGM) as Friday, 20 August 2021; and
• the last date to trade to participate in and vote at the AGM is Tuesday, 17 August 2021.
Certificated shareholders or own-name dematerialised shareholders may attend and vote at the AGM, or alternatively appoint a proxy to attend, speak and, in respect of the applicable resolution(s), vote in their stead by completing the attached form of proxy and returning it to the Transfer Secretaries at the address given in the form of proxy by no later than 12:00 on Thursday, 26 August 2021.