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10.11 The recommended candidate to be hired for the vacant position must sign both the offer letter issued by Khidmah, and the respective Ministry of Labor contract The documents must be signed by both parties, the employee and authorized company signatory. 10.12 Detailed documentation for the newly joined staff should be submitted before the payroll cutoff date in order to be officially engaged in HRIS and processed within the current month payroll. If the payroll unit receives the document after the cutoff date, then it will be processed by next month payroll. NEW POSITION 10.13 To initiate the approval process for a new position, the Hiring Manager shall be responsible for forwarding the job description and an approved Employee Hiring Form with the endorsement of respective Department Director. 10.14 If the position(s) is approved and budgeted, the Budget Analyst shall forward the information to the HC and recruitment process shall begin. 10.15 Line-managers shall be responsible for conferring with HC regarding issues of salary, relocation expenses, etc. prior to any offer of employment or communication to the current or prospective employee is made. 10.16 The vacancy or personnel requisition form that is officially approved will be discarded and cancelled if there is no proper response from the hiring manager within a maximum period of 1 months. The line-manager must resubmit the PR form in order to re-open the position request. 10.17 Generally, new employees shall be paid within the usual hiring range for the position. The general hiring range shall be between the minimum and midpoint of the salary range. 10.18 Should a situation occur when hiring above the midpoint is necessary, the Director of Department and the Director of Human Capital & Administration shall confer and determine the appropriate pay as per the stipulated salary range 10.19 Technical employees are eligible to receive 200 AED salary cash advance upon joining. This is to be deducted in full upon receiving first salary. NEW EMPLOYEES 10.20 Any candidates transferred from parent or sister companies will be considered as new hires. 10.21 Supervisors shall be responsible for conferring with Human Capital regarding issues of salary, relocation expenses, etc. prior to any offer of employment or communication to the current or prospective employee. 10.22 Generally, new employees shall be paid within the usual hiring range for the position. The general hiring range shall be within the salary range. 10.23 Should a situation occur when hiring above the midpoint is necessary, the Department Director and Director of Human Capital & Administration shall confer and determine the appropriate pay. 11 Sourcing 11.1 The UAE encourages the public and private sectors to implement Emiratization policies at all levels through the establishment of a special department, hiring quota, and employment incentives. 11.2 Khidmah must recruit UAE nationals, wherever available & possible. Special consideration is given to UAE nationals for available positions. Potentially qualified UAE nationals should be placed in development positions until they are qualified to fill in established positions. 11.3 We shall at all times treat our employees fairly, irrespective of nationality, race, gender, ethnic origin, religion, age, pregnancy status, family status, social status, or any other category that does not affect ability to do the job. 11.4 No Employee shall be subject to discrimination for any reason or of any kind such as physical, sexual, psychological, or verbal harassment or abuse, nor will any form of such abuse, harassment or discrimination be tolerated. 11.5 We promote the adoption of ethical values within the recruitment process by encouraging the technical manpower agency to provide self-certification confirming no fees will be collected. 11.6 We remain committed to our value of transparency, and thus provide to all of our employees MOHRE contract in the native language of our Technical staff. Human Capital Policy Manual 12 of 76 © Khidmah | V2.0 | January 2021 | KHI-HC-POL-001 Section C | Talent Acquisition and Planning