Page 14 - TASIS Data Protection Policy

TASIS – Data Protection Policy 7 May 2018
Introduction
Appendix 2 – Privacy Notice for Staff and Faculty
As your employer, the School needs to keep and process information about you for normal employment purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the School and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time when your employment ends and after you have left. This includes using information to enable us to comply with the employment contract, to comply with any legal requirements including the safeguarding of our students, pursue the legitimate interests of the School, and protect our legal position in the event of legal proceedings. If you do not provide this information we may be unable, in some circumstances, to comply with our obligations and we will tell you about the implications of that decision.
Much of the information we hold will have been provided by you, but some may come from other internal sources, such as your manager, or in some cases, external sources, such as referees during your recruitment.
The following are examples of information and data that is personal to you, that we typically require and hold:
• Application form submitted at initiation of recruitment process.
• Proof of identification (such as copy of passport photo page).
• DBS Checks.
• References as provided as part of the recruitment process.
• Personal information (such as name, employee or teacher number, national insurance number);
• Qualifications and experience (and, where relevant, subjects taught).
• Contract information (such as start dates, hours worked, post, roles and salary information
as well as any amendments).
• Special categories of data including characteristics information such as gender, age, ethnic
group.
• Attendance and absence information (such as number of absences and reasons).
• Medical information and, where necessary, information relating to your health, which could
include reasons for absence and GP reports and notes. This information will be used in order to comply with our health and safety and occupational health obligations as well as, where appropriate, the provision of employment-related benefits (such as pensions and life assurance).
• Records relating to your career history, such as training records, appraisals, other performance measures and, where appropriate, disciplinary and grievance records.
• Payroll-related information (such as personal bank details for salary and expenses payments).
• Photographs: We collect photographic images of staff and faculty members, which we use for purposes of identification.
• CCTV: images of staff, faculty members, parents, students and other visitors to the School will be captured by our CCTV system which monitors public areas including the main
The current version of any policy, procedure, protocol or guideline is the version held on the TASIS website. It is the responsibility of all staff to ensure that they are following the current version.
Information Sharing Classification: PUBLIC
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