Page 21 - DOE Infrastructure Project List

Infrastructure Delivery Management System (IDMS)
Standard for Infrastructure Procurement & Delivery Management (SIPDM)
The Standard for Infrastructure Procurement & Delivery Management (SIPDM) came into effect in July 2016. It covers the supply chain management system for infrastructure delivery and regulates the Infrastructure Delivery Management System (IDMS). The SIPDM was issued as an instruction in terms of Section 76(4)(d) of the Public Finance Management Act (PFMA), and is applicable to national and provincial government departments, as well as Schedule 1,2 & 3 entities, as de ned in the PFMA.
Infrastructure Delivery Management System (IDMS)
The IDMS is a structured process for managing infrastructure planning and delivery. This system has been developed by the Construction Industry Development Board (CIDB) and compliance with the IDMS is legislated via the Division of Revenue Act. The IDMS utilises control points (gates) which to measure compliance to best practices in terms of the infrastructure delivery value chain. The IDMS process has also been institutionalised via the Education Facilities Management System (EFMS). The IDMS process ow as per the Standard for Infrastructure Procurement and Delivery Management is shown on the opposit page:
About the EFMS
The EFMS was developed and populated with data from all schools to provide a complete Property Register and maintenance tool to manage all the ECDoE’s immovable assets. The system also has a Programme Management module which provides the tool to manage the implemen- tation of all the Department’s infrastructure projects as well as establishing a common data source for all reporting.
This module is aligned to the Infrastructure Delivery Management System (IDMS) and the Standard for Infrastructure Procurement and Delivery Management (SIPDM), which are prescribed by the government.
The Programme Management module is designed to manage and report on the implementation of infrastructure projects by managing costs and time on a project, tracking budgets, invoices, payments, and timelines. Conceptually the following steps are followed:
• DoE initiates a project and creates it on the system with an initial budget and scope of work.
• All the key data is entered and updated at the various stages by the Implementing Agents and their Professional Service Providers. This includes a detailed scope of work, updated cost estimates, project milestone dates, and projected cash ows, amongst others
• Project progress is then managed through the various stages of planning, design, construction, and close-out.
• Actual progress in terms of expenditure and milestone achievement is tracked and managed against projections.
• Reporting is facilitated through standard reports and the system also enables speci c reports to be drawn from a
common data source.
• The system enables the capitalisation of completed
projects against a speci c asset through the integration of the Programme Management module with the Property Register.
• Besides data management, the Programme Management module is used to load copies of all project documentation, which ensures that such documents are readily available. This is not only useful for management but is essential for audit purposes.
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