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a. The rental fee is to be paid in advance at the time the reservation is made. This ARTICLE VII - Duties of Officers
fee is used for Clubhouse maintenance. SECTION 1. President.
b. No activities are to be on the day before any planned Club function. Special a. The President will be the chief executive officer of the Corporation.
requests will be considered by the social calendar chairman. b. She will have general and active management of the business and affairs
c. Reservations and arrangements for organized club functions must be made by a of the Corporation.
Harvey Woman’s Club member and that member must be in attendance throughout c. She will see that all orders and resolutions of the Governing Board are
the function. carried into effect.
7. Out of Town Hosts d. She will preside at all meetings of the Corporation and meetings of the
a. Out of town (over 50 miles) parents of either bride or groom may reserve the Club Governing Board.
for the rehearsal dinner or wedding reception if the local mother is a Club member. e. The President will have the responsibility of seeing that all contracts and
The charge will be fifty dollars ($50.00) plus the applicable scheduled fees. The obligations of the Corporation are signed by two (2) of the three (3)
Club member will be responsible for the function following officers: President, First Vice President or Treasurer.
b. Out of town (over 50 miles) adult children may host (or co-host with a member) a f. The President will serve as Chairman of the Club Representative Annual
special occasion for their parents providing the mother is a Club member. Evaluation Committee.
Scheduled fees will apply. If there is not a Club member co-hosting, there will be g. She will appoint all Standing Committee Chairmen and Special
a fifty ($50.00) non-resident fee in addition to the regular scheduled fees. The Committee Chairman, except for Club Representative Annual
mother will be responsible if there is no member co-host. Any exceptions in status Evaluation Committee, House Rules and Bylaws, Finance, Kitchen and
of hostess must be approved by the Executive Committee. Menu, Membership and Memorial Funds and Gifts.
8. No confetti or rice is to be used on the premises. Bird seed may be used outside of the h. The President will appoint a Parliamentarian who will not be a voting
building only. The hostess will be responsible for any necessary cleanup of the seed, member of the Executive Committee and the Board of Governors. If the
bags, etc. No open flame decorations are allowed in the clubhouse. Candles may be Parliamentarian is a member of the Permanent Board or the Executive
used with protective gloves, wick of candle must be three (3) inches below lip of globe. Committee, she may vote at all meetings. If she is only a member of the
Candles used for centerpieces, must have in addition to a protective globe, a layer of of Board of Governors she may vote at the Governing Board meetings only.
protection between candle and table/tablecloth. i. The President will plan the installation of officers.
9. Tipping Club Representative is not necessary. j. The President will be an ex officio member of all committees.
10. In the event a scheduled reservation must be canceled, the fee will be returned if proper k. She will perform such other duties as the Executive Committee will
notification is given at least two (2) weeks before the event. prescribe.
11. HOSTESS WILL MEET WITH CLUB REPRESENTATIVE AT LEAST TWO (2) SECTION 2. First Vice President. The First Vice President will perform the
WEEKS BEFORE FUNCTION FOR PLANNING. THE HOSTESS SHALL SEE duties of the President in case of the absence or disability of the President.
THAT THE APPROVED CATERER FOLLOWS THE RULES FOR CATERERS. SECTION 3. Second Vice President. The Second Vice President will be
12. Small Group Functions - 1 to 50 Persons - Examples: Garden Clubs, Literary Clubs, Chairman of the Membership Committee and will perform the duties of the First Vice
Music Clubs, etc. President in case of the absence or disability of the First Vice President.
a. The function must be held during regular Club hours Tuesday through Friday. SECTION 4. Third Vice President. The Third Vice President will be the
However the function may begin before regular hours and /or continue after President-elect.
regular hours Tuesday through Friday. (See House Rules, II Hostess Rules, #14.) SECTION 5. Fourth Vice President. The Fourth Vice President will be the
b. A hostess who schedules a small group function of fifty (50) or less may bring her Immediate Past President and will serve as Chairman of the House Rules and Bylaws
own refreshments. Committee.
c. Light refreshments including beverages (no preparation on site) may be SECTION 6. Treasurer.
brought ready to serve. Club china and flatware may be used. a. The Treasurer will be Chairman of the Finance Committee and the
d. Coffee, cream and sugar may be brought to be prepared by the Club Assistant Treasurer(s) will be her Co-Chairmen and will perform duties
Representative. as designated by the Treasurer.
13. In accordance with the Fire Code policy, there shall be no more than three hundred b. The Treasurer and Assistant Treasurer(s) will share access to the
(300) in attendance at any one time in the Harvey Woman's Club building. If the guest accounting records, and the duties of the Treasurer of the Corporation
list exceeds three hundred (300), staggered party hours may be planned for guests. shall be performed by any of the three finance committee members
Schedule of Fees is as follows: providing transparency of the Corporation records at all times. The
1 - 50 = $50.00 101 - 150 = $150.00 201 - 250 = $300.00 Treasurer and Assistant Treasurer(s) will collect and receive funds of the
51 - 100 = $100.00 151 - 200 = $250.00 251 - 300 = $400.00 corporation; will deposit and disburse funds as may be directed by the
For a staggered party of over three hundred (300) persons, the fee rate shall increase Governing board, will keep an accurate account of the receipts and
fifty dollars ($50.00) for each additional fifty (50) people or portion thereof. disbursements of the Corporation, will present a report at each of the
14. Should the event begin before regular Harvey Woman’s Club hours (10:00 a.m. to 2:00 regular meetings of the Executive Committee and an annual report at the
p.m., Tuesdays through Fridays), and/or continue after regular hours, the Club annual meetings of the Governing Board and membership; and will
Representative will be paid an hourly rate to be agreed upon by the hostess and Club generally perform all duties usually appertaining to the office of
Representative. See House Rules Section III, Duties of Club Representatives, Rule #4 Treasurer including all tax returns and other information returns, if any,
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