Page 12 - Bridal Packet

CONTRACT AND GUIDELINES
6. Estimated Costs Quotations/Material Changes
Any cost estimate received by patron from GTC is based on attendance estimate, labor requirements and the proposed dollar totals of food and beverage and other revenues supplied by patron. Changes in any of these factors could result in significant cost adjustments or in the Club declining to enter into a revised contract. Additionally, any material change in the format of the proposal or status of the patron may necessitate similar revisions in the proposed pricing. Because the market is ever changing, pricing can only be confirmed sixty (60) days prior to the date of the function and only if a signed Event Memorandum detailing food and beverage has been agreed upon.
7. Function Sheets/Event Memorandum Event
Memorandum will need to be completed by patron and sponsoring member for signature prior to event date. These sheets specify all particulars and contract costs including: time, day, location, attendance, food, beverage, golf, set-up, method of payment, and special instructions. Patron will need to contact the event coordinator to set up a meeting no earlier than 60 days prior to event date to complete and sign the Event Memorandum.
8. Function Space
Patrons will tell their contracted vendors (florists, musicians, etc.) they have 4 hours prior to the start of the event for delivery and set-up. Please understand that GTC is a private club and that booking an event with us does not ensure exclusive use of our facilities.
9. GTC Payment Policy Requires the Following:
Initial non-refundable deposit is due immediately to secure the desired date.
An additional forty percent (40%) non-refundable deposit of the estimated total expenditure is due at the completion of detail planning, a minimum of thirty (30) days prior to the function. (Food and Beverage)
The balance of the total expenditure, along with the guaranteed head count, is due fourteen (14) days prior to the event. This includes charges for food, beverage, taxes, service charge, and miscellaneous charges.
Payment for special events may be in the form of approved check or credit card. If paying by Credit/Debit Card, a 3.5% convenience fee will be added.
A finance charge of 10% of outstanding balance will be added to all accounts not paid in full by the conclusion of the event.
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