Page 1 - How do I create Direct Journals
P. 1
Create Direct Journals
How do I Create Direct Journals?
Overview
Payments that do not correspond to items can bypass the Cash Application process. Such payments are often
called miscellaneous cash receipts or non-AR cash. In Compass, they are referred to as directly journaled
payments because you can create accounting entries for them without applying them to any item.
Grants awards receive refunds (payments) from various customers and vendors that are not applied directly to
an invoice/item. These payments (refunds) can be the result of returned supplies to a vendor or overcharge on
an invoice. The payment is applied as a credit to a Grant project chartfield and it used to offset expenses or the
refund is returned to the funding source.
Process Flow
This the overall process sequence for creating Direct Journals is detailed below:
I. Create Deposit II. Create III. Journal IV. Cost Collection
for Direct Journals Accounting Entries Generate
for Direct Journals
Process Sequence Process Description
I Create Deposit for Direct The Direct Journal process starts with the entry of the deposit in
Journals Compass. The deposit should be setup to indicate that the
II payment should be handled as miscellaneous cash received rather
Create Accounting Entries than applied to items.
III for Direct Deposit
IV For detailed steps, refer to the Job Aid:
Journal Generate
Cost Collection ï‚· How do I Create Deposits for Direct Journals
After the Direct Journal deposit is entered, accounting entries
should be created to be reflected in General Ledger.
For detailed steps, refer to the Job Aid:
ï‚· How do I Create Accounting Entries for Direct Journal
Payments
Journals will be automatically created by the Nightly Batch
Process.
Direct Journals associated with Projects will be Cost Collected and
will have an Analysis Type of “EXPâ€.
Emory Confidential and Proprietary Last Revised on 8/29/2016 Page 1 of 2
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