Create Direct Journals

How do I Create Direct Journals?

Overview

Payments that do not correspond to items can bypass the Cash Application process. Such payments are often
called miscellaneous cash receipts or non-AR cash. In Compass, they are referred to as directly journaled
payments because you can create accounting entries for them without applying them to any item.
Grants awards receive refunds (payments) from various customers and vendors that are not applied directly to
an invoice/item. These payments (refunds) can be the result of returned supplies to a vendor or overcharge on
an invoice. The payment is applied as a credit to a Grant project chartfield and it used to offset expenses or the
refund is returned to the funding source.

Process Flow

This the overall process sequence for creating Direct Journals is detailed below:

I. Create Deposit         II. Create            III. Journal               IV. Cost Collection
for Direct Journals  Accounting Entries         Generate
                     for Direct Journals

Process Sequence     Process                    Description
I                    Create Deposit for Direct  The Direct Journal process starts with the entry of the deposit in
                     Journals                   Compass. The deposit should be setup to indicate that the
II                                              payment should be handled as miscellaneous cash received rather
                     Create Accounting Entries  than applied to items.
III                  for Direct Deposit
IV                                              For detailed steps, refer to the Job Aid:
                     Journal Generate
                     Cost Collection                ï‚· How do I Create Deposits for Direct Journals

                                                After the Direct Journal deposit is entered, accounting entries
                                                should be created to be reflected in General Ledger.

                                                For detailed steps, refer to the Job Aid:

                                                    ï‚· How do I Create Accounting Entries for Direct Journal
                                                         Payments

                                                Journals will be automatically created by the Nightly Batch
                                                Process.

                                                Direct Journals associated with Projects will be Cost Collected and
                                                will have an Analysis Type of “EXP”.

Emory Confidential and Proprietary              Last Revised on 8/29/2016                                            Page 1 of 2
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