View Your Available Grant Budget

What is My Available Grant Budget?

Overview

The Available Budget pages allow you to review the available budget for a given department or project
without having to know which budget ledgers to use. These pages also help users understand why they may
see differences in Commitment Control (“KK”) Actuals vs. General Ledger (“GL”) Actuals (usually a result of
transactions that have been budget checked but not posted to GL, such as items still in workflow).

Budget Ledger definitions in Compass 9.2 are based on Fund Code. For projects created in the 9.2
environment (vs the previous 9.0 environment) or current fiscal year activity for departments, the Available
Budget pages should allow you to easily reconcile KK vs. GL Actuals. The details provide an accurate
representation of Available Budget with a clear understanding of which transactions are still in workflow
(usually the source of budget checked items not yet in GL Ledger).

Navigation

Commitment Control > Review Budget Activities > Emory Budget Inquiries > Emory Grant
   Budget Inq

                1                             2  1. Enter the Project.
3                                   a
                                                      ï‚· Project is required and limited to the GRANT
                   b                                       Project Business Unit.

                                                 2. Optional: Enter the Fund Code.

                                                      ï‚· If left blank, all Fund Codes are included.

                                                 3. Click the Search button.

                                                 a. The Expenses section displays:

                                                      ï‚· Life to Date Expense Budget (from Budget
                                                           journals/ledger)

                                                      ï‚· Life to Date Actual GL Expenses (GL Accounts
                                                           beginning with 5, 6, 7, 8 or 9)

                                                      ï‚· Life to Date Encumbrances (Open Purchase
                                                           Orders not yet fully vouchered)

                                                                                             c

b. Budget Checked Not in Ledger: The drilldowns provide detailed information on any transactions that have been budget checked
     but not yet posted to the General Ledger, usually because they are still in workflow. If you are checking your available budget to
     determine whether to approve a transaction, you would expect to see that transaction in the drilldown details.

c. The Remaining Expense Budget is the remaining budget balance available.

Emory Confidential and Proprietary               Last Revised on 8/24/2016                                    Page 1 of 6
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