Page 34 - October 2023

BOARD OF DIRECTORS’ MEETING MINUTES (DRAFT)
SEPTEMBER 12, 2023
Members Present: Malcolm Macleod, Angelique Albert, Bea Awoniyi, Sherry Salway Black (virtually), David Blaikie, William Corwin, Mike Miller (virtually), Robert Krause (non-voting)
Others Present: Richard Krause, I. King Jordan, Jr., Tommy Pence, Sharon Wood Other Present virtually: Hugh Brown
Malcolm chaired the meeting.
1. Approval of Minutes
Minutes of the March 21, 2023 meeting had been circulated and were approved as presented.
2. Business Arising from the Minutes There were no matters arising from the Minutes.
3. Organizational Matters A. Committee assignment
Malcolm advised that he had asked Angelique if she was willing to serve on the Investment Committee and she agreed to that.
The Board unanimously approved the appointment of Angelique Albert to the Investment Committee.
Malcolm asked Dick to advise Prime Buchholz to add her to their list of members. Sharon will process her access to the Committee materials in Diligent Boards.
B. Executive & Finance Committee charge
The Executive & Finance Committee charge (Attachment “A”) was presented with the recommended change that keeping minutes be a responsibility of the Committee.
The Board unanimously approved the revision to the Executive & Finance Committee charge. C. Board Minutes – March 2011 correction
In reviewing the Minutes from the March 2011 Board meeting, it was noted that the words “and education” had been inserted instead of the correct “and employment”.
The Board unanimously approved the correction to the March 2011 Board Minutes. D. 2024 Board review and CEO review
Malcolm said that it is time to consider a Board and CEO review and recommended 2024. Since this would add an extra day to meetings, we should consider two possibilities. One is to hold them on the Saturday prior to the September meetings in Spokane. The other option would be on the Sunday following the Grant Program Committee meeting in Palm Beach.
We have been rotating the three programing convenings, holding one each year. The next disability programs convening is currently scheduled for December 2024. We could move the Board and CEO evaluation into that time slot and change the three convenings to once every four years instead of once every three years, with the Board and CEO evaluations being once every fourth year. Sherry, David and King all expressed that moving “their” convening to every four years would work well.
After a brief discussion the Board agreed that it would be preferable to hold a Board and CEO review every four years and not have a convening in that year. Therefore, in December of 2024, we will have a day (Sunday) for the Board and CEO evaluations and there will be no convening. In December 2025, 2026, and 2027, we will hold convenings and in December 2027 we will have the Board and CEO evaluations and no convening. This means
Page 32 October Report