Page 102 - Demo
P. 102
Detailed minutes Applicants’ les
o o o o o
Payments o
o o
Applicationform
Supportinginformation
Record of due diligence
Monitoringreports
Records of monitoring assessments – initial and ongoing made
Oneoff Instalments
Payments should be made in all instances by bank transfer/ electronic payment
The records maintained need to be organised and methodical – grant making records cannot be maintained in an ad hoc way unless only a very small number of grants are being made.
Religious institute charities should not underestimate the amount of time needed to implement and then administer a grant making programme. As the programme develops it will be necessary to consider the employment of a grants administrator to assist with the administration, the due diligence, the communication with applicants and recipients and the monitoring and recording. It may also be advisable to take some of the strain away from the charity trustees by appointing a grants committee. Such a committee may comprise representatives from the trustees but also other members of the institute and lay people.
CAN GRANTS BE MADE TO ORGANISATIONS WITH WHICH CHARITY TRUSTEES OR MEMBERS OF THE INSTITUTE ARE INVOLVED?
On occasion, the charity may be asked to consider a grant for an organisation for which one of the members of the institute works or volunteers. This is understandable and, provided certain safeguards are employed, there is no reason why a grant should not be considered. The two important aspects to
98 Chapter 5
