Page 282 - MS Office 365 for Dummies 3rd Ed (2019)

Your Team Likes to Collaborate
Cloud and collaboration are a match made in heaven. Using collaboration tools hosted in the cloud allows you and your colleagues to make edits simultaneously to a document online.
In Office 365, coauthoring is a given for documents saved in OneDrive for Business and SharePoint Online. There’s something magical about working on a document with team members and automatically seeing their edits appear on your screen in real time. No more of this emailing back and forth to get people’s updates, compil- ing them manually, and creating several versions. In the new world of Office 365 collaboration, the document you’re working on is the latest version. You can even get clarification from your coauthor when you see what he or she is typing simply by starting an instant message conversation right from the document itself.
Version history is enabled by default in SharePoint Online, so if you ever need to restore an older version of a document, all it takes is a few mouse clicks. You can also set up your document library in such a way that only one person at a time can edit the document without blocking others from viewing a read-only copy of the file.
Your Employees Are Facebook Friends
The world has become a giant network. Now more than ever, cloud technologies have enabled all of us to connect with friends, relatives, acquaintances, and even strangers without stepping outside of our homes. We’re used to checking our smart- phones for updates from our network, getting advice from Facebook friends on what movies to watch, and reading reviews from Yelp about a hotel or restaurant.
If you learn that two or more of your employees are Facebook friends, then you know it’s time to bring social networking to your organization. Empower your employees to use the social capabilities of Yammer or the chat-based collabora- tion hub in Teams to get information, share best practices, crowdsource ideas, have meaningful interactions, and stay connected with their colleagues — all within the confines of your company’s secure virtual walls.
You Are the IT Department
Enterprise-size companies spend a lot of money buying, installing, configuring, maintaining, and upgrading their IT infrastructures. In addition, there are soft costs associated with justifying these IT infrastructure purchases such as:
266 PART7 ThePartofTens