Page 2 - Meals With Other Employees
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F IN A N C E   R EF ER EN C E  G UI D E






        OVERVIEW

        When organizing meals with other Emory employees, one must act responsibly to determine that a business/group meal is
        necessary, reasonable, and consistent with university policies to consider it as an appropriate use of Emory funds. Familiarize
        yourself with Emory’s Travel and Expense Policy (2.90) to better understand what is and isn’t considered an allowable
        business/group meal expense.


        NAVIGATION

        Emory Policies > Emory University Policies > Finance (EU) > Financial Operations > Travel Policies > Emory University Travel
        and Expense Policy (2.90)


                       Use the table of contents within this document to navigate quickly. Under the Policy Sections list, select
                       Policy Details and scroll down to Business Meals and Expenses. When selected, it will jump you to the
                       corresponding page of the document containing the policy.



        WHAT IS CONSIDERED ALLOWABLE


        Meals with other Emory employees are generally not reimbursable. Meals with Emory colleagues should be considered a
        personal expense unless one of the following is true:

           • A non-Emory employee is also present, and business is being conducted
           • The meal is in honor of an Emory employee's beginning or ending of employment at Emory or other significant Emory or
             professional achievement
                ♦ Personal achievements and celebrations (baby showers, housewarming celebrations, engagements) are not
                  allowable expenses. Please refer to Emory’s policy on Gifts and Celebrations (2.5) for more information
           • Business being conducted among Emory employees is such that it cannot be done in the office or another time
                ♦  An explanation of the reason why the meeting could not take place in the office must accompany the
                  reimbursement/expense request
           • Rare or atypical instances where, with approval of a supervisor, employees may work during normal meal breaks with
             other employees, e.g., working lunches


                       For additional help or to provide feedback, please contact the Finance team via a ServiceNow Finance
                       General Inquiry.

















        EMORY ADVANCEMENT AND ALUMNI ENGAGEMENT  |  FINANCE REFERENCE GUIDE  |  Updated 1.24.2023                  1
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