Page 4 - Travel and Expense Report Receipt Requirements

F IN A N C E R EF ER EN C E G UI D E

LOST OR MISSING RECEIPTS

Please consult the receipt requirements chart in the Emory University Travel and Expense Policy 2.90 for a list of required
documentation and categories for which lost and missing receipts will be reimbursed.

Missing or lost receipts for airfare, lodging or rental car must be obtained from the vendor; these expenses will not be
reimbursed without documentation.

For expenses in which receipts are required an explanation of why the receipt is missing must be provided when submitting
your Travel and Expense Report. The Finance team or Central Finance may request that the vendor be contacted to obtain a
copy of the receipt. If cardholders continue to have misplaced, missing, or lost receipts, it could be flagged as an audit
finding.

For lost or missing receipt for charges on personal credit cards, it is expected that the traveler will provide a scanned copy of
the personal card transaction. For checks, a copy of the cancelled check (or proof that the check was cashed) will suffice.

Emory, to maintain its standing with the IRS, reserves the right to request further information and make the final
determination on whether the reason and documentation are sufficient for reimbursement.

Emory University Policy > Finance (EU) > Financial Operations > Travel Policies > Policy 2.90

MISCELLANEOUS CASH TIPS

Miscellaneous cash tips (e.g., bellman, porter, valet) do not require a receipt.

BUSINESS MEALS

All business meals need to be accompanied with a list of attendees:

• If the number of attendees is greater than 10, please provide the number of attendees.
• If the number of attendees is less than 10, please provide each individual name of attendees.

EMORY ADVANCEMENT AND ALUMNI ENGAGEMENT | FINANCE REFERENCE GUIDE | Updated 8.25.21 2