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Beneit Resource
Guide
Paid Time Off
Paid Time Off Accrual
Paid Time Off (PTO) is a pool of PTO is accrued bi-monthly for all full-time and part-time
available paid time off from work which employees based on all hours paid except for overtime and on-
may be taken as vacation time to allow call pay. PTO will not be accrued during any period in which
you to rest, relax, and recuperate, and you receive short term disability beneits, or statutory disability
pursue special interests. PTO may also be beneits of Long Term Disability beneits. Employees are to
used during an employee’s own illness, to only use PTO which has been accrued. PTO may be used in
care for an ill child, or for medical, legal, two hour increments. Any absence less than one hour will
or other personal business appointments require no PTO usage.
which can only be scheduled during
business hours. Employee is responsible for monitoring their own PTO
time to cover their vacation and plan for sickness. PTO
Eligibility taken in excess of the PTO accrued can result in progressive
disciplinary action up to and including employment
All regular full-time and part-time termination. This includes PTO overage that may include
Employees accrue PTO hours beginning doctor’s note, this will be considered an absentee incident.
on their hire date. Employees are eligible Staff members carrying PTO balances may not opt to take
for PTO based on each completed year excused absences without pay in lieu of PTO for purposes of
of service, accruing each pay period. They saving accrued PTO time. The only possible exception to this
may carry over a portion of any unused policy must be granted by the general manager/department
PTO that they have accrued (according to supervisor.
the chart below) into the following year.
Employees must be actively employed 90 Salaried employees are to use PTO time for days taken no
days prior to being eligible to utilize PTO. matter the number of hours worked. Example: you work 83
hours in a payroll and also took a PTO day you must claim the
Annual PTO 83 hours + 8 hours PTO=91 total hours.
Years of PTO Accrual Maximum
Service Accrual per (based on Carryover * * Reduction occurs on anniversary
Hour
40 hour
week)
Less than 5 0.0731 19 days 19 days
years hours (152 hours) (152 hours)
5–10 years 0.0923 24 days 24 days
hours (192 hours) (192 hours)
10+ years 0.1154 30 days 30 days
hours (240 hours) (240 hours)
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Guide
Paid Time Off
Paid Time Off Accrual
Paid Time Off (PTO) is a pool of PTO is accrued bi-monthly for all full-time and part-time
available paid time off from work which employees based on all hours paid except for overtime and on-
may be taken as vacation time to allow call pay. PTO will not be accrued during any period in which
you to rest, relax, and recuperate, and you receive short term disability beneits, or statutory disability
pursue special interests. PTO may also be beneits of Long Term Disability beneits. Employees are to
used during an employee’s own illness, to only use PTO which has been accrued. PTO may be used in
care for an ill child, or for medical, legal, two hour increments. Any absence less than one hour will
or other personal business appointments require no PTO usage.
which can only be scheduled during
business hours. Employee is responsible for monitoring their own PTO
time to cover their vacation and plan for sickness. PTO
Eligibility taken in excess of the PTO accrued can result in progressive
disciplinary action up to and including employment
All regular full-time and part-time termination. This includes PTO overage that may include
Employees accrue PTO hours beginning doctor’s note, this will be considered an absentee incident.
on their hire date. Employees are eligible Staff members carrying PTO balances may not opt to take
for PTO based on each completed year excused absences without pay in lieu of PTO for purposes of
of service, accruing each pay period. They saving accrued PTO time. The only possible exception to this
may carry over a portion of any unused policy must be granted by the general manager/department
PTO that they have accrued (according to supervisor.
the chart below) into the following year.
Employees must be actively employed 90 Salaried employees are to use PTO time for days taken no
days prior to being eligible to utilize PTO. matter the number of hours worked. Example: you work 83
hours in a payroll and also took a PTO day you must claim the
Annual PTO 83 hours + 8 hours PTO=91 total hours.
Years of PTO Accrual Maximum
Service Accrual per (based on Carryover * * Reduction occurs on anniversary
Hour
40 hour
week)
Less than 5 0.0731 19 days 19 days
years hours (152 hours) (152 hours)
5–10 years 0.0923 24 days 24 days
hours (192 hours) (192 hours)
10+ years 0.1154 30 days 30 days
hours (240 hours) (240 hours)
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