Page 9 - TRIMBLE PR REPORT - September 2024

Is ‘Construction Document Management Software’ the ultimate solution for future construction challenges?
organising, and disseminating project-related documents to consultants, subcontractors,
and contractors.

These include the high cost of printing and mailing, where the expenses of printing and
mailing hard-copy documents for distribution can quickly add up, especially when plans
change, or additional details must be shared. Disorganised electronic iles present
another challenge since they are frequently cluttered, making document location dif icult.
It can be dif icult for inexperienced users to use Microsoft-like folder structures and
distribute documents via an FTP site. Comparably, outdated information is another issue
that arises when team members are unable to ind the most recent information. This can
lead to needless change orders and delays in projects, which can also have a detrimental
effect on the budget.

Of line solutions

To address these challenges, Trimble offers innovative solutions such as Viewpoint Field
View and Viewpoint for Projects, designed to enhance construction document
management by centralising information and streamlining processes.

Viewpoint Field View is a cloud-based and of line mobile solution designed to replace
pen and paper in the ield for snagging, forms and permits, project delivery, and
handover. Field View enhances team productivity by allowing them to spend more time
on-site and less time on administrative tasks back in the of ice—ultimately saving time,
reducing costs, and mitigating risks. This solution enables ield teams to ef iciently
manage tasks, track progress, and communicate updates without the delays associated
with traditional methods. By integrating ield data with project management systems,
Viewpoint Field View helps reduce errors, improve decision-making, and enhance overall
project ef iciency.

Viewpoint for Projects, on the other hand, targets site management by offering a
comprehensive platform for managing all project documents and communications. It is a
construction document management system that streamlines project documentation,
enables seamless sharing, control, and collaboration on project documents and drawings,
all while maintaining strict revision control. This solution centralises information,
making it easily accessible to all stakeholders involved in the project. With features that
support document control, version management, and collaboration, Viewpoint for
Projects helps ensure access to the most current information, thus reducing the risk of
delays and costly changes.

Construction document management software have been utilised previously on several
projects in the UAE. For instance, the Dubai Metro project is a notable example of a
particularly effective document management system implementation during a period of
rapid growth in the UAE. The project encountered numerous challenges throughout its
lifecycle, from conception to completion. In order to better guide future projects, the
Roads and Transport Authority (RTA) documented these dif iculties, emphasising
increased stakeholder collaboration, streamlined work lows, and improved document
accessibility as crucial factors.

Today, the industry has evolved with innovative software systems offering advanced
features for ield and project management. Companies like Trimble are leading the way
with solutions such as Viewpoint Field View and Viewpoint for Projects, designed to
ef iciently manage construction documents. By centralising document and information

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