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Why construction document management systems are crucial - Construction Week Online
These software systems facilitate cost estimation, communication, decision-making,
and budget management among other key functions that will greatly streamline these
projects. Due to the growing popularity of cloud-based construction management tools,
the industry has experienced a massive shift to the cloud over the last five years.

As cloud-based work has become more and more prevalent in recent years to increase
transparency and productivity on construction sites, it has grown increasingly crucial
for companies to remain current in embracing these technologies.

Paul Wallett, Regional Director of Trimble Solutions in the Middle East, a construction
technology expert and software specialist, highlights a common issue among
companies that have implemented document management systems.

He notes that misalignment between these systems and their workflows is prevalent.
“The mismatch is not surprising,” Paul explains, “as several document management
systems were designed to meet general needs rather than the unique requirements of
the construction industry. This disparity poses challenges for organisations striving to
manage documents efficiently.”

He further emphasises that this misalignment exacerbates existing issues, such as files
getting lost, tedious uploads and downloads, and the regular maintenance of Word-
based templates requiring formatting into PDFs.

An award-winning common data

environment

This situation underscores the necessity for innovative tools like Viewpoint For
Projects and Viewpoint Field View.

An award-winning common data environment, Viewpoint For Projects has over half a
million users. It is a complete project information management solution for managing,
planning, and delivering ISO19650-compliant project information, with robust
workflows and security measures to manage projects, and facilitate effective
collaboration among construction professionals.

Likewise, Viewpoint Field View, on the other hand, ensures the productivity of
construction teams with more time on-site and less time in the office for administrative
tasks, thereby saving time, reducing costs, and mitigating risk.

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