Page 9 - SHEQ-POL-052 Xperien PAIA Manual

• Service records;
• Statutory records;
• Internal policies and procedures;
• Minutes of meetings.
Personnel records Any personal records provided to us by our
For the purposes of this section, “personnel” personnel;
means any person who works for or • Any records a third party has
provides services to or on behalf of Xperien provided to us about any of their
and receives or is entitled to receive any personnel;
remuneration and any other person who • Conditions of employment and
assists in carrying out or conducting the other personnel-related contractual
business of Xperien. This includes partners, and quasi legal records;
directors, all permanent, temporary and • Employment policies and
part-time staff as well as consultants and procedures;
contract workers. • Internal evaluation and disciplinary
records; and

• Other internal records and
correspondence.
Client-related records Contracts with the client and between the
client and other persons;
Other third-party records • Personnel, client, or Xperien records
Records are kept in respect of other parties, which are held by another party as
including without limitation joint ventures opposed to being held by Xperien;
and consortia to which Xperien is a party, and
contractors and sub-contractors, suppliers, • Records held by Xperien pertaining
service providers, and providers of to other parties, including financial
information regarding general market records, correspondence,
conditions. In addition, such other parties contractual records, records
may possess records which can be said to provided by the other party, and
belong to Xperien. records third parties have provided
about the contractors or suppliers.

11. REQUEST PROCEDURE

11.1. Completion of the prescribed form

Any request for access to a record in terms of PAIA must substantially correspond with
Appendix B, specific in terms of the record requested. Please complete the prescribed form
attached hereto as Appendix A (REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY FORM)
and submit it to the Information Officer at the postal or physical address or electronic mail
address:

io@xperien.co.za. (See Appendix A hereto.)

A request for access to information which does not comply with the terms and guidelines
of PAIA will be returned to you.

SHEQ-POL-052 v0 Sep 2021
Approved by: W. Arewa