Page 28 - Hello Proposal - United Healthcare Annual Customer Forum_Neat

Availability
Theme décor and entertainment are subject to availability until contracted. Prior to contracting, holds can be
challenged by the supplier if a client requests the same date

Additional Needs
Additional items may be needed to complete the proposed event. Hello! Destination Management will assist in
coordinating these items on behalf of client, but please note that client is responsible for charges levied by the hotel
and its contracted providers. These rates are not controlled by Hello! Destination Management. Please contact your
hotel representative for estimated costs for needs which include electrical and entertainment riders (i.e. electrical,
staging, backline, sound, lighting, and green room with beverages and/or meals)

Event Permits required by applicable county which may be needed for drape, risers, tents, balloons, fire performers,
fire pits, pyro or fireworks. Additional fees may also be incurred for CAD drawings required upon submission for
permit

Fine Points
• All elements are subject to availability until contracted. Items contracted within 30 days of program
start date will incur a 20% rush charge. Total amount will be based on actual items contracted.
• All costs are based on a quoted show duration event, unless otherwise noted.
• The Additional Needs above are contingent upon elements chosen from the proposal.
• Services that require hotel to bypass standard security procedures, including but not limited to haze, fog, fire
performers and indoor use of vehicles are subject to hotel approval. Please check with your hotel representative
before contracting services.
• For performances with fire, Special Effects Permits and Fire Watches are required. Permitting fees apply and
permit requests must be submitted (6) weeks prior to event.
• Municipal ordinances regarding noise, road closures, permitting, and environmental concerns may result in
additional charges.
• For most events, Hello! Destination Management requires a minimum of four hours to set-up and three hours to
strike. Additional set-up and strike time may be required for certain events and locations.
• Hello! Florida Destination Management is the exclusive provider for all aerial effects, including but not
limited to fireworks, drone shows, and other pyrotechnic displays, at the Grande Lakes Orlando property.
No other vendors or third parties are permitted to provide or execute aerial effects on the property.
• All inclusions, prices and policies are subject to change until contracted.

Hello! Florida Destination Management 2505067XC | Page | 28