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Availability
Theme décor and entertainment are subject to availability until contracted. Prior to contracting, holds can be
challenged by the supplier if a client requests the same date

Additional Needs
Additional items may be needed to complete the proposed event. Hello! Destination Management will assist in
coordinating these items on behalf of client, but please note that client is responsible for charges levied by the
hotel and its contracted providers. These rates are not controlled by Hello! Destination Management. Please
contact your hotel representative for estimated costs for needs which include electrical and entertainment riders
(i.e. electrical, staging, backline, sound, lighting, and green room with beverages and/or meals).

Fine Points

• All elements are subject to availability until contracted. Items contracted within 14 days of program start
date will incur a 20% rush charge. Total amount will be based on actual items contracted.

• All costs are based on a three-hour event, unless otherwise noted.
• Entertainment pricing is based on a non-continuous performance unless otherwise noted.
• The Additional Needs above are contingent upon elements chosen from the proposal.
• Services that require hotel to bypass standard security procedures, including but not limited to haze, fog, fire
performers and indoor use of vehicles are subject to hotel approval. Please check with your hotel representative
before contracting services.
• Fire Permits and Fire watches for fire pits are required based on the style of the fire pit and venue location.
Permitting fees apply and permit requests must be submitted (3) weeks prior to event.
• For performances with fire, Special Effects Permits and Fire Watches are required. Permitting fees apply and
permit requests must be submitted (6) weeks prior to event.
• For most events, Hello! Destination Management requires a minimum of four hours to set-up and three hours to
strike. Additional set-up and strike time may be required for certain events and locations.
• All inclusions, prices and policies are subject to change until contracted

Hello! Nashville Destination Management | 2601004HC | Page | 69