Page 56 - Footprint Employee Handbook 2021

VIRUS DETECTION
Files obtained from sources outside the Company, including disks brought from home; files downloaded from the
Internet, newsgroups, bulletin boards, or other online services; files attached to e-mail; and files provided by
customers or vendors may contain dangerous computer viruses that may damage the Company’s computer network.
Employees should never download files from the Internet, accept e-mail attachments from outsiders, or use disks
from non-Company sources, without first scanning the material with Company-approved virus checking software. If
you suspect that a virus has been introduced into the Company’s network, notify a supervisor immediately.

SENDING UNSOLICITED E-MAIL (SPAMMING)
Without the express permission of their supervisors, employees may not send unsolicited e-mail to persons with
whom they do not have a prior relationship.

AMENDMENTS AND REVISIONS
This policy may be amended or revised from time to time as the need arises. Users will be provided with copies of
all amendments and revisions.
Violations of this policy will be taken seriously and may result in disciplinary action, up to and including termination
of employment, and civil and criminal liability.
Use of the Internet via Footprint’s computer system constitutes consent by the user to all of the terms and conditions
of this policy.
Footprint recognizes today’s widespread use of social media and the importance of the Internet in shaping a positive
image and brand of our organization overall. Footprint also recognizes the role employees play in helping shape that
image through their use of social media. To that end, Footprint sees social media as an opportunity to:
• Build new and strengthen existing relationships and collaborations with the general population, customers,
vendors, and other public and private organizations and individuals with shared or complementary missions.
• Expand our ability to reach, educate and mobilize potential supporters and advocates.
• Serve as a significant source in the online environment of information related to sustainability and helping
our planet.
• Expand the reach of our messages and information via channels that individuals, policymakers, thought
leaders and the media increasingly turn to as their main source for information.
• Share important breaking news related to sustainability.
• Boost traffic to Footprint’s main web site as well as to its subsidiary sites and other Footprint social media
vehicles.

SOCIAL MEDIA POLICY

Footprint views social media as an internet-based communications tool with a focus on interactivity, user
participation, and information sharing. These tools include social networking sites, forums, blogs, online chat sites,
and video/photo posting sites or any other such similar output or format, including but not limited to Instagram,
Facebook, Twitter, LinkedIn, Snapchat, and YouTube.

SCOPE
This policy and supporting guidelines apply to all Footprint employees who have been approved by the appropriate
Footprint individual or department to engage online in an official Footprint capacity.

All other employees who wish to engage in a social networking activity in an official Footprint capacity must obtain
written approval by Human Resources. Unless written permission is granted, employees may not speak on behalf
of Footprint via the organization’s official social media channels, nor may they represent that they do so on non-
Footprint social media channels, including their own personal social media accounts.

GUIDELINES
Footprint employees are responsible for ethical and professional conduct and are solely responsible for what they
post online. Employees should use good judgment when communicating via social media.

Healthy Planet. Healthy People 55 | P age