Page 35 - 1800Flowers 2022 Benefits Guide

Notice Regarding Wellness Program If you are unable to participate in any of the health-related activities or
achieve any of the health outcomes required to earn an incentive, you may
The 1-800-FLOWERS.COM, Inc. wellness program is a voluntary wellness be entitled to a reasonable accommodation or an alternative standard. You
program available to all employees. The program is administered according may request a reasonable accommodation or an alternative standard by
to federal rules permitting employer-sponsored wellness programs that seek contacting the 1-800-FLOWERS.COM, Inc. Benefits Team at 516-237-4150
to improve employee health or prevent disease, including the Americans or benefits@1800flowers.com.
with Disabilities Act of 1990, the Genetic Information Nondiscrimination The information from your HRA and the results from your biometric screening
Act of 2008, and the Health Insurance Portability and Accountability Act, will be used to provide you with information to help you understand your
as applicable, among others. If you choose to participate in the wellness current health and potential risks, and may also be used to offer you
program you will be asked to complete a voluntary health risk assessment services through the wellness program. You also are encouraged to share
or “HRA” that asks a series of questions about your health-related activities your results or concerns with your own doctor.
and behaviors and whether you have or had certain medical conditions
(e.g., cancer, diabetes, or heart disease). You will also be asked to Protections from Disclosure of Medical Information
complete a biometric screening, which will include a blood test. You are We are required by law to maintain the privacy and security of your
not required to complete the HRA or to participate in the blood test or other personally identifiable health information. Although the wellness program
medical examinations. and 1-800-FLOWERS.COM, Inc. may use aggregate information it collects
However, employees who choose to participate in the wellness program will to design a program based on identified health risks in the workplace, the
receive an incentive of determined by your level of participation in the Virgin wellness program will never disclose any of your personal information either
Pulse wellness program. Although you are not required to complete the HRA publicly or to the employer, except as necessary to respond to a request
or participate in the biometric screening, or other incentives, only employees from you for a reasonable accommodation needed to participate in the
who do so will receive the well-being dollars deposited into Health Savings wellness program, or as expressly permitted by law. Medical information
(HSA) accounts depending on plan enrollment. that personally identifies you that is provided in connection with the
wellness program will not be provided to your supervisors or managers and
Additional incentives are available for employees who participate in certain may never be used to make decisions regarding your employment.
health-related activities:
Your health information will not be sold, exchanged, transferred, or
y Biometric screening (as previously noted) otherwise disclosed except to the extent permitted by law to carry out
y Online health assessment, which is a health questionnaire specific activities related to the wellness program, and you will not be asked
(as previously noted) or required to waive the confidentiality of your health information as a
condition of participating in the wellness program or receiving an incentive.
y Well-being journeys Anyone who receives your information for purposes of providing you services
y Phone coaching as part of the wellness program will abide by the same confidentiality
requirements. The only individual(s) who will receive your personally
y Tracking of healthy habits
identifiable health information is a registered nurse, a doctor, or a health
y Participate in a care management program through medical carrier coach in order to provide you with services under the wellness program.
Upon completion, you will be eligible for well-being dollars which will be In addition, all medical information obtained through the wellness program
deposited into your HSA within 30 days. You must have an open HSA to will be maintained separate from your personnel records, information stored
earn and redeem well-being dollars. The total available well-being dollars is electronically will be encrypted, and no information you provide as part of
$500 annually for employee and $500 annually for spouse. the wellness program will be used in making any employment decision.
The information from your HRA and the results from your biometric screening Appropriate precautions will be taken to avoid any data breach, and in the
will be used to provide you with information to help you understand your event a data breach occurs involving information you provide in connection
current health and potential risks, and may also be used to offer you with the wellness program, we will notify you immediately.
services through the wellness program. You also are encouraged to share You may not be discriminated against in employment because of the
your results or concerns with your own doctor. medical information you provide as part of participating in the wellness
In addition, incentives of up to $50 per month may be available for program, nor may you be subjected to retaliation if you choose not to
employees who are tobacco free or who enroll in the tobacco cessation participate.
program. Tobacco cessation programs (RAS) are available to all participants If you have questions or concerns regarding this notice, or about protections
in Virgin Pulse (i.e., phone with a minimum of four calls; have to be in against discrimination and retaliation, please contact the 1-800-FLOWERS.
program for at least two months). Tobacco users who complete the program COM, Inc. Benefits Team at 516-237-4150 or benefits@1800flowers.com.
requirements will have the additional medical premium refunded.
Both you and your dependent spouse, if enrolled in an 1-800-FLOWERS.
COM, Inc. medical plan are eligible to participate in the wellness program
and/or tobacco cessation program.

35