Page 10 - QARANC Vol 14 No 9 2014

8 QARANC THE GAZETTE
MINUTES OF THE 66th ANNUAL GENERAL MEETING OF THE QARANC ASSOCIATION held on Saturday 17 May 2014 at
The Victory Services Club, London
Present:
Col DC Bates ARRC L/QARANC Col S Bush
Lt Col L Wright
Lt Col P Novak
Lt Col L Murray
Mr M Adler
Miss SA Cranwell-Child Mrs H Duncombe
And 105 members
President
Colonel Commandant Chairman
Vice-President
Vice-Patron
Independent Services Agency Independent Services Agency General Secretary
Item 3 - Matters arising from the Minutes
6. The Minutes of the 65th meeting were published in the autumn 2013 edition of The Gazette. No comments or amendments were received.
Item 4 - Chairman’s Annual Report
7. Once again the Association has enjoyed a busy year. In addition to considering the many applications submitted, we have also taken forward a significant review of our policies and procedures in order to comply with the requirements and recommendations of the Charity Commission.
8. In order to progress this work we have created several sub- committees namely:
The Executive Committee – to manage the strategic development of the Association
The Governance Committee – to draft, finalise and review all policies & procedures
The Media & Communications Committee – to develop our use of the internet, Gazette and other media opportunities and you will hear more of their activities in the next item on the Agenda.
Constitution
9. As part of this review we are also looking to amend our constitution. It was last revised in 2003 and you may remember that this matter was raised at the AGM 2 years ago but was not included in the review that was carried out in 2012. The main points of revision are:
Renaming of the Constitution as the Governing Document. Renaming of the Central Committee as the Board of Trustees.
The addition of a serving soldier to the nominated members. Removal of all age limitations throughout the document.
A reduction in the time elapsed for failed contacts – for both annual and life members.
As well as other minor amendments to the wording of the document.
10. The proposed revision will appear in its entirety in the Autumn edition of the Gazette. All members are asked to review the proposal and forward any suggested amendments to the Secretary no later than the 31st of January next year. It will then be put forward for ratification at next year’s AGM – which may have an earlier start time because of this.
Meetings
11. Four meetings of the Board of Trustees were held at the Union Jack Club during the year. Due to rising costs and travel time we have decided to hold all future meetings at the Former Army Staff College in Camberley. In addition to the
1. The President welcomed members, Lt Col Murray, one of our Vice-Patrons, Mr Adler and Miss Cranwell-Child to the 66th Annual General Meeting. Maj Joan Battersby and Maj Jill Machray send their apologies and the members of the Association send them their best wishes.
2. Apologies for absence had been received from; Brig (Retd) J Arigho CBE RRC
Brig (Retd) J Field CBE RRC OStJ
Col S Davies RRC OStJ
Col (Retd) M Smith ARRC
Maj (Retd) J Machray MBE
Capt G Crabtree Col (Retd) J Moriarty CB RRC Maj (Retd) J Battersby ARRC
Maj D Ritsperis
Mrs A Showell
3. Members observed a moment’s silence for members who had died during the past year.
Mrs Mary Ames, Mrs Anne Burrell, Miss Mary Chynoweth, Lt Elizabeth Clouder, Lt Dorothea Davies, Maj Molly Finch, Lt Col Kay Fisher, Maj Betty Goodey, Miss Vera Harrison, Maj Teresa Houghton, Lt Col Nancy McQueen, Mrs Denise Quinn, Lt Col Margaret Stephenson, Miss Marie Sullivan, Miss Elvira Thomas, Mrs Elizabeth Topple, Capt Doris Tuffield, Mrs Mary White.
Item 1 - Notice convening the meeting
4. The General Secretary formally read the notice convening the meeting:
‘The 66th Annual General Meeting of the QARANC Association and Annual Reunion will be held at the Victory Services Club, 63-79 Seymour Street, London W2 2HF on Saturday 18 May 2013 at 1145hrs’.
Item 2 - Confirmation of the 65th Meeting held on 18 May 2013
5. The Minutes of the 65th meeting were published in to autumn 2013 edition of The Gazette and no amendments had been notified. Their adoption was proposed by Lt Col S Findlay and seconded by Col A Barr
The President then signed them as a true record.